Admin Govt – Al Futtaim Group

Overview of the function:

To handle the availability of top of the range and sustainable administrative help to all AFET companies. To

drive the sleek working of enterprise operations and supply of strategic aims. Helps operations by supervising workers;

planning, organizing, and implementing administrative methods.

What you’ll do:

•   To observe and guarantee upkeep of the final housekeeping within the premises and to manage the workplace boys. Report on the actions to Admin Supervisor/ Sr. Govt.

•   Monitor the Punch playing cards of Admin Workers/Employees and guarantee attendance data are correct. Report on irregularities to the Sr. Govt/ Admin. Supervisor.

•   Coordinate and facilitate the preparations for VIP visits, Meals for giant pour, welfare actions and so on. on behalf of Admin Division.

•   Observe up and see that pantry purchases are completed month-to-month on time as per the requirement in any respect branches.

•   Coordinate with Transport officer to see that drivers are assigned for Airport Journeys, Hospital visits of staff and so on.

•   Coordinating with all departments and aiding in dept. necessities on any workplace preparations as required for easy operations

•   Coordinate to make sure paperwork and posts are forwarded to varied places as per the necessities from varied departments

•   To observe and guarantee upkeep of the final housekeeping within the premises and to manage the workplace boys. Report on the actions to Admin Supervisor/ Sr. Govt.

•   Accountable to keep up data of land, lodging & Visitor homes rented, Utility Funds (Phone, Electrical energy & Water and so on.) and so on.

•   Prepares month-to-month telecommunication bills report.

•   To submit weekly & month-to-month studies as per the monitoring sheets to Admin. Govt & Asst. Supervisor – Administration

•   Sustaining Petty money data and documentation. Be certain that invoices are processed on time for closing petty money stability month-to-month earlier than zero stability dates.

•   Put together Enterprise Card requisition and coordinate the printing, supply and issuance.

•   Observe up with provider for assertion of accounts as required by Accounts division.

•   Preserve Belongings Record and replace data within the system. Put together switch notes, take needed approvals and gate passes for supplies transferred.

•   Gather Cell, SIM Card & different firm property (digital camera) and so on. whereas worker occurring trip / cancel.

•   Observe-up & guarantee upkeep of the workplace gear (Photocopiers/Attendance Machines/ Fireplace Preventing Tools and so on.) in coordination with involved dept.

•   Observe up with provider for assertion of accounts as required by Accounts division.

•   Adhere to the corporate QHSE coverage always.

•   Report All QHSE incidents instantly and take needed precautions.