Admin & Retailer Operation Assistant

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Hawassa, Ethiopia
SNV Ethiopia

Administration

• Obtain guests and calls, deal with their inquiries, and direct them to the suitable individuals in response to their wants and up to date guests’ listing tracker.
• Preserve scheduling and occasion calendars and help on reserving assembly rooms and occasions if any
• Help operation workforce on taxi reserving and cost preparation at regional stage
• Arrange and keep paper and digital submitting techniques for data, correspondence, and different materials
• Help regional operation workforce on receiving tender paperwork in response to SNV customary process.

Inventory Administration

• Make sure that all items in regional workplace packed safely and segregated in response to their nature.
• Handle regional inventory information and monitoring techniques in accordance with SNV customary procedures.
• All the time Guarantee bodily inventory within the shops tally with guide balances. Manage the loading, unloading and stocking of all shops when inventory arrives or is to be taken out.
• Guarantee all inventory is in its right positions and simply accessible.
• Updating of inventory/bin playing cards and system every day; share the up to date report with the ROM and SNV AA workplace on weekly foundation
• Making certain that each one shops paperwork and ERP system is totally up to date, Inside Requisition Kinds, Items Receipt Notes, Items problem notes, Packing Lists and another documentation in response to SNV Storage process.

Asset Administration

• Handle asset stock and monitoring techniques in regional workplace and submit report back to Addis Ababa SNV workplace.
• Retains observe of all asset and tools actions and updates asset and tools registers in SharePoint and ERP.
• Guarantee Asset tags for each asset within the area with session SNV Addis Ababa workplace.
• Some other process as assigned by the road supervisor or their direct line management

Cleansing

•  Guarantee cleaning of all shops and workplace must be accomplished every day.

Safety of Inventory and Workplace

• Make sure that all shares are safe and inventory ranges are per their stage on the suitable bin-card/Inventory playing cards and different Stprage documentation.
• Make sure that the shops and workplace are in a lockable state and rapidly report on any insecurities on the shops
• Guarantee correct cleaning and safeguarding of SNV Amhara regional workplace

Situation dealing with

• Solutions questions as regards to one or a number of operational providers, inside set pointers and procedures. Ensures points are escalated in a well timed method by way of the proper channel when mandatory, to make sure full operational help.

Knowledge dealing with

• Ensures information submitting and administration on a particular operation help service. Processes, organises, checks and (if relevant) analyses information by making use of routine working strategies. Alerts abnormalities, displays and studies on total provision of providers, to make sure consistency in supply towards service requirements.

{Qualifications}

• Diploma in related self-discipline with larger pondering stage with related expertise (1 or 2 years) in operations and procurement actions
• Good information of buying techniques 
• Information of Donor funding laws
• Good written and spoken English
• Wonderful expertise in buying strategies inside the context of this place
• Good computer expertise: Excel, Phrase, the buying system and SAP BD system
• Consideration to particulars
• Skill to plan with good organizational expertise, together with prioritization and skill to work below stress
• Initiative and skill to observe up on points
• Good reporting and communication skills

Competencies

• Initiative

• Downside evaluation

• Accuracy

• Adaptability

Further Info

Contract Kind: Nationwide

Anticipated begin date: As quickly as attainable

Obligation Station: Hawassa

Contract Period: Seven months with the opportunity of extension primarily based on efficiency and finances availability. 

Find out how to Apply
If you imagine that your credentials meet the outlined profile, we invite you to use by importing your CV and a letter of motivation earlier than/on the third of June 2024. Please submit your software solely through Good Recruiters. All info might be within the strictest confidence. 
If we see that your expertise and expertise match the necessities of the place, we are going to contact you to advise you of the subsequent steps within the recruitment course of.

SNV is an equal alternatives employer and feminine candidates are inspired to use.

Working at SNV  
SNV affords a difficult work atmosphere, alternatives to guide and innovate, and a dedication to rising your expertise in a satisfying and numerous working atmosphere. Our employees profit from and contribute to, an inner and world community of consultants.

Vetting
SNV carries out rigorous background and reference checks regarding attainable safeguarding incidents for all candidates making use of for Worldwide decided positions. As SNV participates within the Inter-Company Misconduct Disclosure Scheme, all reference checks embrace a request to previous employers to fill in a questionnaire concerning Misconduct (sexual exploitation, sexual abuse, or sexual harassment), the “Assertion of Conduct“. This Assertion of Conduct adopts the definitions used within the Scheme.  

We don’t respect third-party mediation primarily based on this commercial.

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