Administrative Help

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Division: Packages
Location: Abuja
Stories to: Administrative Officer

Who we’re:
Inhabitants Providers Worldwide (PSI) is the world’s main non-profit social marketing group. We’re a various group of over 5,000 entrepreneurial improvement professionals positioned in over 40 international locations dedicated to creating it simpler for all individuals to guide more healthy lives and plan the households they want. PSI is utilizing its world presence and 50+ years of expertise to assist reimagine healthcare. We’re working to form market techniques, shift coverage and funding, and strengthen world capability to higher assist shopper empowered healthcare.

Be part of us!
We’re in search of a dynamic and arranged Administrative and Logistics Assistant to affix our workforce. The best candidate will present complete administrative assist and help in managing logistics operations effectively. This position requires a detail-oriented particular person able to multitasking and sustaining efficient communication with varied stakeholders.
Your contribution
You can be accountable for the next:

Administrative Help:

Handle incoming calls, emails, and correspondence, directing them to acceptable personnel.
Manage and preserve bodily and digital recordsdata and paperwork.
Help in scheduling appointments, conferences, and travel preparations for workforce members.
Put together experiences, displays, and spreadsheets as required.
Coordinate workplace provides procurement and preserve stock ranges.
Making ready outgoing packages for couriers

Logistics Coordination:

Help in coordinating transportation and distribution of products as per firm necessities.
Liaise with suppliers, distributors, and shipping firms to make sure well timed supply of merchandise.
Preserve correct data of stock, shipments, and logistics actions.
Monitor and observe cargo progress, resolving any points or delays which will come up.
Help in optimizing logistics processes to enhance effectivity and scale back prices.
Help correct month-to-month spot test of workplace asset.
Maintains a longtime community of contacts for basic data.
Demonstrates excessive degree of accuracy and a focus to element.
Prepare travel logistics for employees members, together with reserving flights, lodging, and transportation.

Workplace Administration:

Help in coordinating workplace upkeep and repairs, guaranteeing a secure and comfy working atmosphere.
Handle relationships with service suppliers, together with cleaning, security, and upkeep contractors.
Monitor workplace gear and organize for repairs or replacements as wanted.
Monitor Gasoline utilization for generator and guarantee no inventory out.
Help the supervision of each the cleaner and the security workforce.

Help to Group:

Present administrative assist to varied departments as required.
Help in organizing firm occasions, conferences, and conferences.
Collaborate with workforce members to streamline administrative processes and enhance productiveness.

Fleet Administration:

Oversea PSI’s fleet of automobiles, together with upkeep scheduling, inspections, and repairs.
Coordinate automobile assignments and guarantee correct documentation and licensing for all automobiles.
Monitor gas utilization, mileage, and upkeep data to optimize fleet efficiency and cost-effectiveness.
Deal with any fleet-related points promptly, together with accidents, breakdowns, or different emergencies.
Implement safety protocols and tips to make sure the secure operation of PSI’s automobiles.

Monetary Help:

Help in managing monetary processes corresponding to expense reporting, invoicing, and funds monitoring.

What are we in search of?
We’re in search of somebody with:

Bachelor’s diploma in enterprise administration, Public Administration, Logistics, Provide Chain Administration, or associated subject most well-liked.
Earlier expertise in administrative assist roles, ideally in a non-profit or worldwide group setting.
Proficiency in Microsoft Workplace Suite (Phrase, Excel, PowerPoint, Outlook) and different related software program functions.
Glorious organizational abilities with the flexibility to prioritize duties and handle time successfully.
Sturdy consideration to element and accuracy in work.
Glorious verbal and written communication skills.
Potential to work each independently and collaboratively in a quick paced atmosphere.
Flexibility and flexibility to altering priorities and deadlines.
Element-oriented with a concentrate on accuracy in record-keeping and information management.
Dedication to PSI’s mission and values.
Sturdy self- starter with a strategic mindset
Reference can be required.
The profitable candidate can be required to go a background test.

The candidate we rent will embody PSI’s company values:

Measurement: You utilize onerous proof to make choices and information your work. You set clear goalposts upfront and clarify clearly if it’s good to transfer them.
Pragmatism: You’ll attempt to ship the very best outcome with the sources obtainable. You’ll not be paralyzed by a must make issues excellent.
Honesty: You personal your errors and are open about your shortcomings – it’s the solely manner you’ll be taught and enhance.
Collaboration: You’ll shortly set up a psychological map of whom you’ll be able to depend on for what, in your workforce, at headquarters, and in our nation places of work – for those who attempt to do all of it your self, you’ll not succeed.
Belief: You settle for limits to your sphere of management and provides colleagues the advantage of the doubt.
Dedication: You’re in it for the long-haul and wish to develop with the group, similar to PSI serves its customers and companions with host-country governments by means of thick and skinny.

*Functions shall be reviewed on rolling bases.

All and certified candidates ought to ship their complete resume with a canopy letter as ONE PDF/Phrase doc to the e-mail addresses jobs@psinigeria.org utilizing the place title “Administrative Help” as the topic of the e-mail by thirtieth April 2024.
*On account of excessive quantity of functions, solely finalists can be contacted.
PSI is an Equal Alternative Employer and encourages functions from certified people no matter precise or perceived race, faith, color, intercourse, age, nationwide origin, incapacity, sexual orientation, marital standing, private look, matriculation, political affiliation, household standing or duties, gender identification or expression, being pregnant, childbirth, associated medical situations, breastfeeding or incapacity.
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