Assistant to Nationwide Director

SOS Kids’s Villages Ethiopia is an Worldwide Non-governmental group and a member of SOS Kids’s Villages Worldwide Federation. We began our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, Northern a part of Ethiopia in 1974. Since then, we’ve expanded our packages to totally different areas the place there are vital wants for intervention and the place we consider we will work in partnership with all related actors to deliver sustainable optimistic outcomes for youngsters’s and younger folks.

Immediately, we’ve grown considerably to satisfy the persistent challenges that confront Ethiopian kids who’ve misplaced parental care and people which can be at risk of dropping their parental care. Working in shut collaboration with worldwide donors, native authorities and community based mostly organizations throughout seven program places; we aspire that each youngster grows up with love, respect and security.

Why we want you?

We’re searching for an Assistant to the Nationwide Director who helps within the total management of administrative companies, and executes processes and transactions making certain prime quality and accuracy of labor. The job incumbent promotes a shopper, high quality, and results-oriented method. As well as, the job holder is answerable for all secretarial and office management works of the Nationwide Workplace and S/he will probably be accountable to rearrange conferences and workshops for the Nationwide Director’s Workplace; make the mandatory travel association and hotel reservations when the necessity arises, observe up requests for transportation, procurement and different companies with related models. 

What we offer?

A tremendous work setting that promotes private development by way of offering skilled area to develop and advance your profession!

Your position?

Whereas working with us an Assistant to Nationwide Director you’ll be answerable for the next,

EXECUTIVE DUTIES

• Present administrative help to the Nationwide Director, together with managing calendars, scheduling conferences, and dealing with correspondence
• Offering obligatory help for official guests and consultants, making certain correct
• Receives letters, memos, studies, and messages despatched to the Workplace by e-mail, and phone, in individual and go these to the involved unit as applicable. Prepares replies to normal and easy queries;
•  Directs written or verbal messages of the Nationwide Director to involved places of work or people and program places of SOS CVE and makes follow-ups of the identical as obligatory.
• Receives the Nationwide Director’s and Deputy Nationwide Director’s guests to the workplace correctly, gives first-hand info to normal queries, and arranges for guests to see the workers they could need to see.
• Drafts and writes letters and memos and provides replies to normal queries as required.
• Examine paperwork earlier than passing them for the signature of the Administrators;
• Organized submitting system of all incoming and outgoing mail and paperwork together with proposals, studies, and donor necessities; assisted in fixing appointments with totally different companions and authorities places of work.

INTERNAL AND EXTERNAL COMMUNICATION 

• Takes minutes for the totally different conferences together with Administration Conferences
• Observe choices made by the Administration Staff.
• Compile numerous studies and knowledge for additional use by the Nationwide Director
• Help and liaison with the HROD, Finance that requires the approval of the Nationwide Director.
• Makes data of all incoming and outgoing paperwork of the workplace.
• Guarantee communication and documentation are dealt with in excessive confidential matter and prioritize and decide the suitable plan of action or response based mostly on the requests.

ORGANIZING WORKSHOPS AND MEETINGS

• Present administrative help to the Nationwide Director, together with managing calendars, scheduling conferences, and dealing with correspondence.
• Communicates with particular person members on the place, time, and agenda of the workshop.
• Assists the Nationwide Director and Deputy Nationwide Director in arranging and executing routine administrative duties;
• Prepare travel and course of touring itineraries for the ND and assigned co-workers.
• Liaise with initiatives which can be scheduled to be visited by Nationwide Director and Deputy Nationwide Director.
• Work with totally different capabilities on upcoming occasions, commitments, and accountability following up appropriately.

CHILD SAFEGUARDING

•  Accountable to participate in awareness-raising periods capacity-building coaching in relation to Youngster Safeguarding to stop and shield kids and younger folks from all types of abuse, abandonment, exploitation, violence and discrimination
• Help kids and younger folks to make them perceive the CS dangers and safety mechanisms
• Accountable to report any CS suspicion, concern, allegation or incident instantly, following Youngster Safeguarding reporting procedures. CS studies ought to be made to the CS workforce at programme stage and/or to the respective line supervisor

Job Necessities

Up for the problem…

Then try our standards’s:

Should Standards

• Schooling:BA Diploma in Secretarial Science and Workplace Administration, Administration, and different associated fields of research
• Expertise:Minimal of 5 years of related work expertise working with executive-level positions as an assistant and INGO expertise is preferable
•  Expertise in evaluation, info, and data management expertise
•  Experience in MS Workplace software program( Phrase, PowerPoint, Excel, Outlook and OneDrive)

Competencies – Information, Expertise, Talents

•  Understanding the group and dedication to its imaginative and prescient and mission: capable of clearly talk SOS Kids’s Villages Who We Are (Imaginative and prescient, Mission & Values), “Dwelling our Values” insurance policies and techniques in all areas.
• Planning:- the flexibility to prioritization, and time management expertise
• Logistical expertise – making preparations for travel, advanced diary management
• Interpersonal expertise:- coping with government stage and stakeholders professionally
•  Working beneath stress: the flexibility to work beneath stress to satisfy deadlines.
• Consideration to Element:- wonderful in consideration to element and dealing on routine actions with initiative.
• Confidential: Discretion in coping with confidential and delicate info of the group.
• Wonderful planning, coordination, and networking expertise.

CORE COMPETENCY

• Kindness: Act with empathy in the direction of everybody he/she works with.
• Steady Studying: Make an effort to be taught, perceive and develop as an individual, admitting your individual errors.
• Inclusiveness: In any actions present respect and look after others.
• Initiative: converse up when issues are usually not proper, don’t hesitate to behave, and adapt to vary when obligatory.
• Outcomes Orientation: search for options and concentrate on desired outcomes.
  Find out how to Apply

Excited to tackle a brand new Problem..

Then ship us your utility (utility letter, detailed CV containing contact element of there references) electronically by way of SOS Kids Villages Utility portal (ICIMS)

Feminine candidates are extremely inspired to use.

Solely shortlisted candidates will probably be contacted.

SOS Kids’s Villages Ethiopia holds strict youngster safeguarding ideas and a zero-tolerance coverage for conducts of sexual harassment, exploitation and abuse within the office and different locations the place the group’s actions are rendered.  Parallel to technical competence, recruitment, choice and hiring choices will give due emphasis to assessing candidates worth congruence and thorough background checks, police clearance reference examine processes.

SOS Kids’s Villages Ethiopia gives equal employment alternatives to all co-workers & certified candidates with out regard to race, color, faith, gender, ancestry, nationwide origin, age, incapacity, marital standing, or class.