Executive Assistant & Community Engagement Consultant (Shanghai, Minhang, CN, 201106)

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What is the job about?

Support for China Country President Office -daily operation, key activity support, internal/external alignment and coordination

Support China Level Community Engagement -including CSR and Volunteering Activity

Support China Level Benefit communities -including country activities e.g. family day, new year celebrations, sports and other events

Your main responsibilities:

<ul>
<li>Serves as a steward of highly confidential information and acts as a trustworthy liaison between China President and internal/external stakeholders.</li>
<li>Support Country level key activities including internal meetings and key stakeholder alignment, external events reception, travel, hotels arrangements. </li>
<li>Coordinates advancement related events, meetings, and activities including internal and external communication events and initiatives; draft and edit communication materials, e.g. group email, company newsletter/intranet posts </li>
<li>Support China President Office Ad-hoc activities e.g. reimbursements, contract signing, documentation of files.</li>
<li>Performs a variety of clerical duties in support of the team, including filing needed materials, preparing meeting slides; preparing and processing expense reports; on slide decks and other documents in support of the department’s activities;</li>
<li>Other tasks for China President Office development needs</li>
<li>Coordinate with Benefit Committee (BC) members in different regions to organize continuous and diverse employee activities & benefit events. </li>
<li>Support crucial BC projects and events implementation for sales companies， including key branch offices in China. </li>
<li>Assist in the design & setup of BC events and the procurement of materials.</li>
<li>Coordinate with BC team to promote employee satisfaction through other various forms of interaction, and continuously support building the best employer brand.</li>
<li>Support China Level CSR activities </li>
</ul>

as key coordinator by working with Corporate Strategy Team

<ul>
<li>Materials and case collection for sustainability content</li>
<li>Support local volunteering activities </li>
</ul>

in Shanghai, Suzhou and Changshu or other important sites of Grundfos

<ul style="margin-bottom:11.0px">
<li>Hand-on work including daily coordination, submission of forms, contract preparation etc.</li>
<li>Performs a variety of documentary materials, preparing meeting slides</li>
</ul>

Your background

<ul>
<li>Bachelor or Master degree in relevant field </li>
</ul>

<ul>
<li>5+ years of relevant work experience with Executive Assistant and preferable CSR & Community engagement experience – in a global organisation </li>
<li>Strong background in daily administrative work</li>
<li>Master, fluently spoken and written English</li>
<li>Experienced in working effectively with multiple stakeholders with competing priorities</li>
<li>Wiling to work closely with team members to achieve goals and solve challenges together</li>
<li>Can take pressure under tight timelines</li>
<li>Adapt to the flexible working hours due to the characteristics of global business setup</li>
</ul>

- different time zones in different regions.

<ul>
<li>Service, Hospitality, People focus and social responsibility Mindset</li>
<li>Communication and Coordination Skill</li>
<li>Content management skills </li>
<li>Proactive in driving Projects and teamwork</li>
<li>Experience working with community engagement e.g. CSR project is a plus </li>
</ul>

We look forward to hearing from you.

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Executive Assistant & Community Engagement Consultant (Shanghai, Minhang, CN, 201106)

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