Finance & Administrative Specialist (FAS)

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Begin date: On/about June 1, 2024

Background:
The aim of the five-year (2020-2025) “State Accountability, Transparency and Effectiveness” (“State2State”) Exercise is to extend the accountability, transparency and effectiveness of chosen state and native governments (LGAs) in Nigeria. This will probably be achieved by: strengthening governance methods (with a deal with public monetary management [PFM] and procurement, in addition to monitoring and analysis) associated to the supply of providers in key sectors (fundamental education, main health care, and water, sanitation and hygiene [WASH]); growing authorities responsiveness to citizen wants and priorities; and enhancing authorities and civil society capability to handle battle (via work on prevention, mitigation and reconciliation with the identical sectoral companions, not stand-alone help to the police or judiciary). State2State will obtain this function by facilitating the strengthening of subnational governance methods in a sustainable method, supporting the efforts of native reformers and building on locally-derived options together with, to the extent attainable, reforms already working in different components of Nigeria.
Place Targets:
The Finance & Administrative Specialist place will handle the state discipline workplace finance and accounting and administrative actions for each the Sokoto and Kebbi Area Places of work.
Duties:

Prepares related reviews and be sure that all states transactions observe USAID requirements and laws and DAI insurance policies and procedures as outlined within the Area Operations Handbook (FOM).
Manages the 2 states’ administration processes, collates monetary and technical reviews, ensures well timed and correct financial reporting aligned with technical outcomes.
Gives the Senior Accounting Supervisor (Bauchi Predominant Workplace) and the Accountant (Bauchi Predominant Workplace) with the suitable monetary and working data, as essential, allocates mission funds among the many state’s varied program actions, works intently with different departments within the state on issues involving accounting methods and financial planning.
Helps set up and keep satisfactory methods of management to guard in opposition to monetary misstatement in accordance with relevant authorities accounting and administrative laws; helps the federal degree in coordinating the state’s annual and different monetary audit together with preparation of supporting schedules and knowledge; responds to auditor questions (in coordination with Abuja Predominant Workplace) and consolidates report codecs.
Manages all banking actions together with withdrawals, deposits, and preparation of all financial institution funds and checks.
Data all monetary transactions within the Area Accounting System (FAS) each day; ensures correct and well timed processing of invoices, advances reimbursements, checks, and wire switch funds; uploads the bills into Oracle based mostly on DAI’s schedule.
Performs month-to-month financial institution reconciliations and routinely displays checking account balances.
Works with the Accountant to approve and distribute travel advance quantities based mostly on S2S’s travel advance coverage; audits travel requests and expense reviews for accuracy and compliance.
Follows procedures to make sure correct and well timed fee and reconciliation of travel advances, and reimbursements for workers and associate travel.
Critiques and displays excellent advance report(s) paying shut consideration to and reporting to the Accountant advances that haven’t been settled after 30 days of issuance.
Ensures that WHT is deducted and remitted as and when due and follows up with the state tax authority to acquire authentic receipts and recordsdata them month-to-month on SharePoint.
Different associated duties of an affordable nature as assigned by the supervisor or designee.

Reporting:
The Finance & Administrative Specialist (FAS) will report administratively to the State Crew Lead (STL) of Sokoto in coordination with the State Crew Lead of Kebbi, and the FAS will probably be technically supervised by the Senior Accounting Supervisor.
Line Administration:
The Finance & Administrative Specialist will supervise the Administrative Officer, Administrative Assistant, and Workplace Assistant(s) in each the Sokoto and Kebbi state discipline places of work.
Minimal Necessities:

Bachelor’s diploma in finance, enterprise administration, public administration, economics, or different related discipline is required. A sophisticated diploma is most well-liked.
At the very least 8 years of expertise in finance and accounting. Earlier expertise engaged on US government-funded initiatives is very most well-liked.
Sturdy coaching, communications, and personnel management abilities.
Earlier supervisory expertise is very most well-liked.
Sturdy oral and written English language communication skills is required.
Should be keen to be skilled and have the ability to prepare others.
Should be organized and capable of successfully prioritize work as and when essential.
Pc abilities: proficiency in MS Suite (Phrase, Excel at a minimal).

It is a native rent place just for Nigerian Cooperating Nation Nationals (CCNs).
and certified candidates ought to click on on the hyperlink to use on or earlier than the shut of labor on Might 8, 2024.
Word: Purposes from girls, individuals with disabilities, and younger individuals who meet the above {qualifications} are inspired.
Solely shortlisted candidates will probably be contacted.
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