FINANCE ASSISTANT: MEKELLE, ETHIOPIA

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Mekele, Ethiopia
Mercy Corps Ethiopia

About Mercy Corps

Mercy Corps is powered by the assumption that a greater world is feasible. To do that, we all know our groups do their greatest work when they’re various, and each group member feels that they belong. We welcome various backgrounds, views, and expertise in order that we could be stronger and have a long-term affect.

Program / Division Abstract

Mercy Corps has been current in Ethiopia since 2004 working to drive daring and transformative concepts, working carefully with authorities, the personal sector and civil society actors to construct a extra resilient nation, making certain that packages are aware of and influenced by individuals and stakeholders. Our imaginative and prescient is to boost the resilience of local weather and conflict-affected communities via market programs growth for improved livelihoods, entry to food, and protected and clear water to thrive within the face of crises. Our strategy focuses on the 4 final result areas: 1) Economically marginalized populations have improved and diversified livelihoods, revenue, and property; 2) Pastoralists, farmers, and households have entry to sustainably produced, protected, nutritious food; 3) Social cohesion and inclusive governance processes are inbuilt crisis-affected communities; and 4) Individuals have equitable, sustained entry to wash water and sanitation for home and productive use. Presently, we function within the regional states of Afar, Amhara, Gambella, Oromia, Somali, Sidama, Southern Ethiopia, Tigray, and Addis Ababa metropolis administration working with a various base of donors that features the USA Company for Worldwide Improvement (USAID), European Union, GAC, Hilton Basis, United Nations (UN), JOA, Sweden, EKN, and different foundations.

Basic Place Abstract

The Mercy Corps Finance Division is liable for all monetary capabilities, together with accounting, funds and banking, payroll, budgeting, financial reporting, and grant monetary management and compliance.  The Mercy Corps Finance Division ensures compliance with donor rules in addition to Mercy Corps’s inside insurance policies and procedures.  As a assist to the Program Technical Division, the Finance Division gives well timed stories and help to the Nation Director and the Program group to make sure that monetary assets are used effectively and successfully.

Working within the finance unit, below the course of the Subject finance officer, the Finance Assistant can be liable for the day-to-day routine duties of the finance Assistant (cashier) function the place the main points are specified below the Necessities of Job Capabilities under supporting two energetic initiatives HRA (Highland Resilience Exercise) and (SIDA-ERCAP – Swedish Worldwide Improvement Cooperation Company relating to Financial Restoration for Battle Affected Inhabitants). She/he’s anticipated to supply dependable, correct, and well timed monetary stories/data for all stakeholders concerned. The submit holder ought to be forward-looking, self-driven working below minimal supervision, and a important thinker within the group.  Moreover, contemplating the varied anticipated systemic adjustments sooner or later, the submit holder ought to be forward-looking, in a position to develop/prepare herself/himself simply, change-oriented, and in a position to shortly settle into the brand new system.

ESSENTIAL JOB FUNCTIONS:

1. Treasury Administration (70%)
2. Compliance Monitoring (5% of Time)
3. Buyer Centered (20% of Time)
4. Monetary Accounting and Others (5% of Time)

Treasury Administration (70%)

• Always, be certain that sufficient funds can be found for operations. Be certain that Mercy Corp’s petty money replenishment system is adopted up constantly and ask for replenishment based mostly on the minimal reorder stage set for the workplace.

• Always, guarantee that there’s an sufficient cheque leaf and different fee processing pads out there within the workplace and put a reorder stage system earlier than the cheque leaf or different fee processing paperwork run out fully.

• Set up with the Assist Service group within the workplace and be certain that the room the place the protected field is positioned is sufficiently protected and safe sufficient.

• Be certain that the forex notes we’re receiving from any authentic source, which incorporates employees travel or operational advance returns aren’t pretend. Within the occasion this occurs, alert the Subject Finance officer instantly.

• Be certain that employees are counting the money they acquire over-the-counter and no additional complaints are made concerning the rely made exterior the Finance Assistant (cashier workplace) workplace.

• Be certain that on all funds made, we’re withholding the related authorities withholding tax for the funds the place that is relevant by law.

• Be certain that all Mercy Corps insurance policies and procedures are adhered to by way of money hours, weekly money rely, and month-to-month money rely procedures.

• Be certain that all of the money transactions are entered into the Navigator system day by day and make sure the money steadiness based mostly on the system data matches the bodily money rely within the protected field.

• Print the GL register from Navigator and guarantee it’s filed with the unique vouchers.

• Liaise with the logistics group (Assist Service officer) that any lacking or inadequate supporting paperwork are instantly delivered and if this isn’t delivered, maintain the ultimate launch of the cheque, and talk about with the Subject Finance officer for additional motion.

• Carry out the routine money fee based mostly on the entire and approved paperwork.

• Carry out the routine cheque fee based mostly on the entire and approved paperwork.

• Make sure the safety and security of money dealing with in addition to cheque dealing with between the transfer from/to the workplace and financial institution.

• Based mostly on Mercy Corps inside procedures, guarantee the boundaries set on the mode of money or cheque fee are on no account overridden

Compliance Monitoring (5% of Time)

• Along with the monetary assessment carried out by the Subject finance officer, carry out sensibility checking that every one the supporting paperwork hooked up to the voucher meet the inner management requirements of Mercy Corps, and are duly signed by the approved employees members within the workplace.

• Question any altered doc introduced for fee. Be certain that all altered paperwork for in anyway purpose and submitted for fee have the signature of the approved personnel within the workplace towards the place the place the alteration has been made.

Buyer Centered (20% of Time)

• Be certain that all accomplished paperwork and introduced for cheque preparation or money fee are carried out instantly or inside a most of 5 working hours.

• Be certain that purchasers or employees members who’re anticipating to gather the cheque or money fee aren’t lining up unnecessarily they usually obtain sufficient and well timed service. Inform the purchasers or exterior events who anticipate the cheque fee that the fee is prepared for assortment.

• Relying on the necessity, preserve a log sheet that can reveal the processing time and the precise time the fee is made.

• On distinctive circumstances and the attainable delay of the fee course of, present forward suggestions to the employees members (primarily the Assist group) in addition to exterior events on the opportunity of delay in fee and inform the attainable rescheduled time to ship the cheque.

• Present skilled and well mannered responses to all exterior events in addition to employees members for any queries that they might increase in reference to the expectation of funds.

• Usually, be courteous to all exterior events or employees members who could require assist on the fee service.

Monetary Accounting and Others (5% of Time)

• As required, present cowl for the Subject Finance Officer in his/her absence

• Carry out double and remaining test of doc authorization that it has been approved based mostly on the restrict set within the Authority Matrix

• Carry out some other related duties which may be moderately assigned by the supervisor in any one of many 4 elements above.

SUPERVISORY RESPONSIBILITY:  None

REPORTS DIRECTLY TO:  Subject Finance Officer

WORKS DIRECTLY with primarily the Subject Finance officer, Subject operation, and program group.

KNOWLEDGE AND EXPERIENCE:

• Three years and extra progressive expertise within the non-profit group and primarily expertise gained within the INGO is required.

• Expertise working with WFP and USAID/DFID grants for not less than two years.

• Diploma/First Diploma in Accounting, Enterprise Administration, Finance, or associated self-discipline. Compensating Schooling + Expertise could be thought of.

• Demonstrated competency with computerized normal ledger software program.

• Superior computer expertise in MS Workplace packages, notably in Excel

• Prior management expertise and powerful organizational expertise

• Glorious oral and written English expertise.

Success Components:

A profitable candidate can have a demonstrated capability to guide and talk successfully with group members and different stakeholders of assorted work kinds and cultures, comply with procedures, and meet deadlines with flexibility and creativity in planning and problem-solving. This place requires a capability to assume creatively about civic engagement to strengthen inclusive, peaceable, and responsive governance. They may have a confirmed capability to be taught shortly, multi-task, prioritize, take initiative, be accountable for outcomes, perceive the bigger image whereas remaining targeted on the main points, problem-solve, work inside a fancy and delicate setting, and comply with legal guidelines and security protocols. Probably the most profitable Mercy Corps group members have a powerful dedication to teamwork and accountability, thrive in evolving and altering environments, and make efficient written and verbal communication a precedence in all conditions.

Dwelling Situations / Environmental Situations:

The place is predicated in Mekelle, Tigray and it requires as much as 40% travel to assist HRA implementation in focused woredas positioned in southeastern Tigray and south Tigray zones which can embody travel to insecure areas the place freedom of motion is proscribed and areas the place facilities are restricted.

Ongoing Studying:

In assist of our perception that studying organizations are simpler, environment friendly, and related to the communities we serve, we empower all group members to dedicate 5% of their time to studying actions that additional their private and/or skilled progress and growth.

Range, Fairness & Inclusion:

Reaching our mission begins with how we construct our group and work collectively. By our dedication to enriching our group with folks of various origins, beliefs, backgrounds, and methods of pondering, we’re higher in a position to leverage the collective power of our groups and resolve the world’s most advanced challenges. We try for a tradition of belief and respect, the place everybody contributes their views and genuine selves, reaches their potential as people and groups, and collaborates to do the most effective work of their lives. 

We acknowledge that diversity and inclusion is a journey, and we’re dedicated to studying, listening, and evolving to turn into extra various, equitable, and inclusive than we’re at present.

Equal Employment Alternative:

Mercy Corps is an equal-opportunity employer that doesn’t tolerate discrimination on any foundation. We actively hunt down various backgrounds, views, and expertise in order that we could be collectively stronger and have a sustained international affect. 

We’re dedicated to offering an surroundings of respect and psychological safety the place equal employment alternatives can be found to all. We don’t interact in or tolerate discrimination based mostly on race, shade, gender identification, gender expression, faith, age, sexual orientation, nationwide or ethnic origin, incapacity (together with HIV/AIDS standing), marital standing, military veteran standing, or some other protected group within the areas the place we work.

Safeguarding & Ethics:

Mercy Corps is dedicated to making sure that every one people we come into contact with via our work, whether or not group members, community members, program individuals or others, are handled with respect and dignity. We’re dedicated to the core ideas relating to prevention of sexual exploitation and abuse laid out by the UN Secretary Basic and IASC. We won’t tolerate youngster abuse, sexual exploitation, abuse, or harassment by or of our group members. As a part of our dedication to a protected and inclusive work surroundings, group members are anticipated to conduct themselves in an expert method, respect native legal guidelines and customs, and to stick to Mercy Corps Code of Conduct Insurance policies and values always. Workforce members are required to finish necessary Code of Conduct eLearning programs upon rent and on an annual foundation.

All certified people are invited to apply for the marketed place. All purposes, together with a CV, three references, and all relevant official papers, have to be despatched electronically. 

Solely candidates which might be short-listed can be acknowledged and known as for interviews.

“Mercy Corps is an equal alternative employer selling gender, fairness, and variety. Certified feminine and younger candidates are strongly inspired to use. We’re dedicated to empowering girls and youth.”

DEADLINE FOR ALL APPLICATIONS: 11 April 2024/ 4:00 PM

    Candidates Should fill out their Info via the hyperlink.

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