Head of Unit, Assembly Help and Documentation

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Addis Ababa, Ethiopia
Organisation of Southern Cooperation

The OSC: The Organisation of Southern Cooperation (OSC) is a world intergovernmental Organisation, based in January 2020 by international locations from throughout the International South, to “contribute to the equitable, simply, and affluent social transformation of societies by selling balanced and inclusive education, to be able to attain the elemental rights to liberty, justice, dignity, sustainability, social cohesion, and materials and immaterial security for the peoples of the world”.

Workplace/Division: Workplace of Basic Meeting Administration (GAM) / Government Workplace of the Secretary Basic (EOSG=

Fundamental Capabilities of GAM:

1. Present assist conferences group and documentation to the Basic Meeting, the Council of Member States, and the Convention of Affiliate Members.
2. Help the President of the Basic Meeting in discharge of their duties.
3. Present and documentation assist to conferences and worldwide conferences convened by the Secretariat.Function Abstract:
   Reporting on to the Director of the Workplace of Basic Meeting Administration (GAM) and total steerage of the Chief of Employees, EOSG, the Head Unit, Documentation is answerable for managing, supervising, and administering the Unit, prioritise, handle its work, supervise its workers). The position includes overseeing documentation assist for the Organisation’s worldwide conferences, conferences, workshops, and seminars.

Duties:

1. Help the supervisor within the efficiency of duties.
2. Set up doc management procedures and requirements; arrange and assign work to Unit workers.
3. In coordination with Head of Unit, Translation and Interpretation, comply with up on translation, enhancing, and copy of paperwork; distribute paperwork to assembly members;
4. Handle the OSC Delegates Web site and maintain it up to date,
5. Observe up the trendy doc management methodologies and make suggestions to introduce the within the Organisation;
6. Put together the documentation centre forward of the related conferences, conferences to assist the members when it comes to their preparedness;
7. Guarantee well timed availability of paperwork to the Secretary-Basic, senior managers, members and interpreters; in coordination with the substantive departments, present interpreters with background data.
8. Supervise and coordinate momentary workers, together with native assist workers for conferences.
9. In coordination with Head of Unit, Translation and Interpretation, guarantee organizational modalities of conferences adjust to supervisor’s directions.
10. In coordination with Head of Unit, Translation and Interpretation and the related Division(s), ensure that the minutes, abstract experiences and verbatim experiences, as relevant, of the conferences are drafted precisely and effectively.
11. Effectively coordinate and administer the Unit’s every day work, masking conferences assist and documentation.
12. Carry out another obligation assigned by the supervisor.

Competencies:

1. Demonstrated skilled competence and experience in occasion group, documentation, and ideally, translation, and interpretation companies.
2. Robust oral and written communication skills.
3. Potential to function successfully in knowledgeable surroundings.
4. Potential to cooperate successfully with folks of various nationwide and cultural backgrounds.
5. Potential to face up to and work successfully in demanding conditions.

{Qualifications}:

1. Minimal of six years of related skilled expertise, together with event planning, conferences help, documentation, translation, and interpretation.
2. Information of computer functions, notably Microsoft Workplace applications.
3. Accuracy in compiling and sustaining lists for doc distribution.

Language Necessities:

1. Fluent in English and a minimum of one different official language of the OSC (French, Arabic, Spanish).
2. Further data of a number of official languages could be an asset.

The way to apply

Certified and candidates can apply for this place by sending their resume and canopy letter to the next electronic mail addresses: hr.eosg@osc.int and hre@osc.int with the topic line “Head of Unit, Assembly Help and Documentation”

It is a full-time place based mostly in Addis Ababa, Ethiopia, and welcomes candidates from any nation.

The Organisation encourages functions from Latin America and Asia Pacific areas and strongly helps diversity and inclusion.

Purposes can be reviewed as they’re acquired till the place is stuffed.

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