https://www.kcl.ac.uk/jobs/089492-operations-assistant-maternity-cover: Operations Assistant (maternity cowl)

Job description

We’re in search of an enthusiastic particular person to hitch the Faculty of Life Course & Inhabitants Sciences Skilled Companies Workforce as Operations Assistant. This can be a maternity cowl submit.

The submit will play a key position within the profitable coordination of seminars within the Departments of Inhabitants Well being Sciences and Vitamin.

As a part of the Faculty Skilled Companies Workforce, you’ll work carefully with Operations Officers, the Faculty HR & Finance Supervisor and Analysis Supervisor, to make sure actions associated to monetary processes and research grant management are totally supported.

You’ll harness a proactive {and professional} strategy to work, with the flexibility to handle a different workload and to prioritise successfully.

Sturdy communication and interpersonal expertise are important because the you will have to collaborate with colleagues throughout the college and with exterior companions to make sure an environment friendly trade of knowledge to satisfy deadlines.

Earlier expertise of working in an operational administration and/or enterprise providers setting can be useful.

King’s School London operates below a hybrid working coverage and when on campus the postholder will likely be based mostly on the Man’s campus and Waterloo campus (at the moment 2 days per week).

This can be a maternity cowl submit supplied on a hard and fast time period contract till twenty fourth January 2025 or on return of the substantive postholder.

This can be a full-time submit – 100% full time equal.

Key obligations

• Present top quality private help to the Heads of the Division of Inhabitants Well being Sciences in respect of diary and correspondence management, in addition to arranging travel and lodging
• Coordinate Faculty occasions and Seminars, together with helping guests, managing room bookings, organising audio visible gear, catering and affirmation of preparations to individuals and security
• Put together and help Departmental conferences, together with the coordination and distribution of papers, organising occasions and taking minutes, as required
• Construct sturdy working relationships with Faculty workers, college students and key companions inside and past the college
• Help with the native dissemination of knowledge issued by the Faculty’s core workforce and college central groups to the related workers and college students, offering recommendation to workers and college students on college and exterior rules and insurance policies
• Symbolize the Departments of Inhabitants Well being Sciences and Vitamin at Faculty conferences, and infrequently signify the Faculty at School/college conferences, collaborating in working teams as acceptable
• Keep shared sources, together with stationery and different provides
• Administer monetary transactions (together with buy orders, invoices, sales invoices, expense claims, journals and offering finances stories)
• Assist duties that span by way of the lifecycle of research grant (pre-award and post-award)
• Present basic administrative help consistent with the grading of the submit
• Construct and keep efficient relationships with educational {and professional} providers workers throughout the faculty, together with by collaborating in school networks

 The above record of obligations is probably not exhaustive, and the submit holder will likely be required to undertake such duties and obligations as might moderately be anticipated throughout the scope and grading of the submit.

Abilities, information, and expertise

Important standards

1. Educated to diploma degree or equal qualification or expertise
2. Prior expertise of working in an workplace atmosphere
3. Expertise of occasion organisation
4. Numeracy, with confirmed monetary management and primary analytical expertise
5. Expertise of advanced diary management
6. Expertise of report and presentation writing
7. Dedicated to equality, diversity and inclusion, actively addressing areas of potential bias

Fascinating standards

1. Expertise of working within the Increased Schooling sector
2. Expertise of Committee servicing

 Candidates are strongly inspired to particularly deal with the important standards outlined within the Particular person Specification of their masking letter.

Additional data

The Faculty of Life Course & Inhabitants Sciences is one among 5 Faculties that make up the School of Life Sciences & Medication at King’s School London. The Faculty unites over 400 specialists in girls and youngsters’s health, dietary sciences, inhabitants health and the molecular genetics of human illness. Our research hyperlinks the causes of widespread health issues to life’s landmark levels, treating life, illness and healthcare as a continuum. We’re interdisciplinary by nature and this progressive strategy works: 91 per cent of our research submitted to the Topics Allied to Medication (Pharmacy, Dietary Sciences and Ladies’s Well being cluster) for REF was rated as world-leading or internationally glorious. We use this experience to show the following era of health professionals and research scientists. Based mostly throughout King’s Denmark Hill, Man’s, St Thomas’ and Waterloo campuses, our educational programme of teaching, research and medical follow is embedded throughout 5 Departments.

Extra data: https://www.kcl.ac.uk/slcps