Logistics Affiliate at UNDP

Place: Logistics Affiliate

Deadline: April, 27/2024 

Background

Variety, Fairness and Inclusion are core rules at UNDP: we worth variety as an expression of the multiplicity of countries and cultures the place we function, we foster inclusion as a method of making certain all personnel are empowered to contribute to our mission, and we guarantee fairness and equity in all our actions. Taking a ‘depart nobody behind’ strategy to our variety efforts means growing illustration of underserved populations. Individuals who determine as belonging to marginalized or excluded populations are strongly inspired to use. Be taught extra about working at UNDP together with our values and provoking tales. 

UNDP doesn’t tolerate sexual exploitation and abuse, any type of harassment, together with sexual harassment, and discrimination. All chosen candidates will, subsequently, bear rigorous reference and background checks.

Job Goal and Organizational Context

The United Nations Division of Security and Safety (UNDSS) is accountable for offering management, operational help, and oversight of the security management system to allow the most secure and best conduct of the packages and actions of the United Nations System.

The headquarters of UNDSS is positioned in New York and has operations in a couple of hundred international locations.

UNDSS Ethiopia is supporting the UNSMS within the nation by means of security recommendation and steerage to allow the conduct of operations within the most secure method attainable. 

The Logistics Assistant will work within the Safety Data and Operations Middle (SIOC). UNDSS will implement the Native Price Shared Safety Funds (LCSSB) to fund this put up.

Duties and Obligations 

To offer logistical help to all security-related features of UNDSS Subject Operations to incorporate Workers, premises, automobiles, and belongings. The incumbent is supervised by a Subject Safety Coordination Officer who defines common work targets and gives vital recommendation and steerage.

Underneath the direct supervision of the Subject Safety Coordination Officer (FSCO), the Logistics Affiliate will carry out the next duties:

• Present specialised help to logistics operations and actions, following commonplace processes and contributing, instantly or not directly, to the efficient supply of security-related logistical necessities to all UNDSS areas countrywide. 
• Coordinate requisitioning and guarantee well timed supply of commodities and provides to approved companions and locations. 
• Handle logistics distributors’ contracting actions together with efficiency monitoring and measurement. 
• Help gathering market intelligence, vendor assessments (i.e., transporters, retailers) to help vendor choice course of. 
• Establish, resolve and/or present suggestions on specialised queries/requests for help, utilizing initiative and following commonplace processes, to make sure well timed and correct decision of enquiries with glorious consumer service mind-set. 
• Put together, monitor, and revise price range for all supply modalities, making certain adherence to related procedures and in compliance with company requirements. 
• Monitor inventory management processes to trace tendencies and account for the stock standing from source to beneficiary. 
• Help oversight for commodity accounting knowledge high quality and integrity. 
• Analyze operational pipeline and contribute to assessments and operational planning for all supply modalities, to make sure that supply chain necessities are considered. 
• Handle documentation processing for execution of logistics operations (i.e. customs clearance, bill verification), take applicable actions to resolve operational points escalating advanced points to the supervisor. 
• Carry out research, gather knowledge and conduct evaluation, produce stories (i.e. monetary closure, bodily stock, transport efficiency) and guarantee data accuracy in company methods to allow knowledgeable decision-making. 
• Liaise with inside and exterior stakeholders to help logistics operations management and contribute to efficient service supply. 
• Supervise the work of help workers, offering sensible recommendation and steerage, to make sure particular person and crew targets are delivered to agreed requirements and deadlines for all help modalities. 
• Help logistics emergency preparedness and response actions together with Logistics Capability Evaluation and Contingency Plan replace, to help UNDSS’s response in emergencies.

Assists the CSA/DSA/FSCO in accumulating, updating, and speaking logistical necessities and data within the nation:

• Present help as applicable with the host authorities security organizations, distributors, and/or personnel, together with nationwide and native provincial authorities, military, and cops, in addition to non-governmental organizations and different non-State actors within the space of operation to supply any and all logistical help.
• In coordination along with his supervisor, communicates data on logistical necessities to the heads of United Nations companies and gives recommendation and modality of offering logistical help.
• Maintains common contacts with nationwide and native provincial authorities, military, and cops, in addition to non-governmental organizations, different non-State actors and UN companies to supply logistical help of UNDSS.
• Present technical and logistical help for all UNDSS conferences, trainings, and occasions.

Assists with acquisition of products and providers of UNDSS:

Identifies the logistical wants and necessities of UNDSS countrywide and assists with figuring out distributors, acquiring quotations, and advising/helping with having the procured necessities delivered to the place they’re required.

Assists in sustaining the car fleet and provision of gas:

• Chargeable for making certain that every one automobiles that make up the UNDSS fleet are in good working order and that upkeep is carried out in a well timed method, in accordance with the car upkeep schedule.
• Ensures that distributors are approved to conduct car servicing for UNDSS and initiates the registration course of for unregistered however potential service suppliers.
• Liaising with UNDP to make sure that gas coupons and/or the availability of gas is quickly supplied to all areas the place UNDSS has a presence and works with different UN Companies to make sure that the availability of gas is supplied in areas not out there domestically by means of the creation of Service Stage Agreements (SLAs).
• Asset Administration and disposal of kit. 

• Maintains the asset information of UNDSS and all gear, conducts vital inventories and produces accounting information, to help within the verification of belongings.
• Identifies belongings which can be not required or have attain their Finish of Life (EOL) and initiates the disposal course of and follows your entire course of till completion.
• Prepares the mandatory documentation for any misplaced, stolen, or misplaced belongings and liaises with the related inside events, in accordance with the related SOPs, to have such incidents investigated and a case file created documenting the character of the incident. 
• Supplies all different asset-related necessities, as vital and instructed.

Supplies common administrative help to the CSA/DSA/FSCO:

• Maintains routine and confidential correspondence information/paperwork.
• Maintains a database on contact particulars in relation to host nation logistical authorities.
• Conduct Logistical Coaching for UNDSS workers.
• Liaises with the host authorities concerning any logistical necessities, (i.e. visas, resident IDs, Observe Verbales, and so forth.)
• Performs another logistical-related duties assigned by the CSA/DSA/FSCO.

Core Competencies

• Obtain Outcomes: LEVEL 2: Scale up options and simplifies processes, balances velocity and accuracy in doing work
• Assume Innovatively: LEVEL 2: Provide new concepts/open to new approaches, display systemic/built-in pondering
• Be taught Constantly: LEVEL 2: Go exterior consolation zone, study from others and help their studying
• Adapt with Agility: LEVEL 2: Adapt processes/approaches to new conditions, contain others in change course of
• Act with Willpower: LEVEL 2: In a position to persevere and take care of a number of sources of strain concurrently
• Interact and Companion: LEVEL 2: Is facilitator/integrator, carry individuals collectively, construct/keep coalitions/partnerships
• Allow Variety and Inclusion: LEVEL 2: Facilitate conversations to bridge variations, considers in resolution making 

Core Competencies Cross-Useful & Technical competencies 

• Technical: Logistical recommendation, planning and coordination – Capability to supply with authoritative recommendation and steerage on logistical management, plan and coordination of logistical actions. 
• Technical: Logistical and asset coverage consciousness & implementation – Data of logistical and asset insurance policies and the flexibility to use to strategic and/or sensible conditions. 

Operate: Communication:

• Capability to speak in a transparent, concise, and unambiguous method each although written and verbal communication; to tailor messages and select communication strategies relying on the viewers.
• Capability to handle communication internally and externally, by means of media, social media, and different applicable channels.
• Operate: Challenge Administration – Capability to plan, manage, priorities and management sources, procedures and protocols to attain particular targets

Required Expertise and Expertise

Schooling:

• A highschool diploma or equal is required. A post-secondary certificates within the associated practical space is required. 

Expertise:

• 6 years related expertise for a Highschool diploma and three years related expertise for College Diploma in Enterprise Administration or Logistics.
• Prior expertise with the UN system or a global NGO, is fascinating. 
• Data of HF and VHF radio operation. 
• Expertise in Logistical Coaching is fascinating.
• Stable computer abilities (MS Phrase, Excel, Entry and PowerPoint); 
• Possession of a legitimate driver’s license;
• Capability to travel;
• Bodily match

Language:

• Fluency in English with efficient written and oral communication skills required.
• Fluency within the native language of responsibility station is required.