Personal Assistant (PA)

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Hybrid (Addis Ababa, Ethiopia)
NGB Consulting Services

Job Summary:

A Personal Assistant (PA) is responsible for providing comprehensive administrative and personal support to an individual, often a senior executive or professional. The PA’s role is to streamline the employer’s daily activities, manage their schedule, and assist in both professional and personal tasks to enhance productivity and maintain an organized lifestyle.

Key Responsibilities:

1. Calendar Management: Efficiently manage the employer’s calendar, schedule meetings, appointments, and travel arrangements. Ensure that the employer is well-prepared and on time for all engagements.
2. Communication: Screen and manage phone calls, emails, and correspondence on behalf of the employer. Respond to routine inquiries and prioritize messages.
3. Task Management: Organize and prioritize tasks and to-do lists to ensure that the employer’s goals and objectives are met.
4. Travel Planning: Make travel arrangements, including booking flights, accommodations, transportation, and creating itineraries for business trips or personal vacations.
5. Meeting Support: Prepare agendas, take meeting minutes, and follow up on action items discussed during meetings. Arrange necessary logistics for meetings, both internal and external.
6. Document Handling: Create, edit, and proofread documents, reports, and presentations. File and maintain important documents in an organized manner.
7. Expense Management: Track and reconcile expenses, prepare expense reports, and ensure timely reimbursement.
8. Personal Support: Assist with personal tasks such as managing household expenses, coordinating family events, and handling personal errands.
9. Research: Conduct research on various topics, projects, or tasks as requested by the employer.
10. Confidentiality: Maintain strict confidentiality regarding all personal and professional matters.
11. Problem Solving: Proactively identify and resolve issues and challenges to streamline the employer’s daily operations.

Qualifications:

• Bachelor’s degree or relevant administrative experience.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office software, including word processing, spreadsheet, and presentation tools.
• Discretion and the ability to handle sensitive and confidential information.
• Flexibility and adaptability to changing priorities.
• A professional and proactive attitude.
• Knowledge of the employer’s industry or field may be a plus.

Working Conditions: The job of a Personal Assistant often involves working closely with the employer, which may require a flexible schedule and the ability to adapt to the employer’s needs.

Package compensation: Br. 5,000

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