Senior Administrator – Energy Worldwide Holding

Job Abstract

This place gives workplace and administration assist via offering glorious customer service, dealing with info requests, performing clerical features resembling making ready correspondence, arranging convention calls and scheduling conferences and fulfilling all administration necessities assigned.

Job Roles & Obligations

Principal Accountabilities

• Answerable for workplace administration and ensures the sleek and efficient total operations of the workplace.
• Ensures to compile information, put together error free studies or collate information for consideration and presentation by supervisor as and when required throughout the set deadline.
• Course of and reply promptly to incoming and outgoing communications (put up, phone, fax, e-mail, nose to nose), correct message taking, copying and distributing info as mandatory

Further Job Roles & Obligations

1. Buyer Service: Guarantee to stay skilled and approachable always, present glorious customer service to all guests and act as a face of the group to extend group branding internally and externally.

• Maintains a scheduler to assist manage appointments with the direct supervisor and provides mandatory recommendation / reminder on each day foundation and guarantee crucial conferences aren’t missed.
• Checks admission of friends with out appointments to the direct supervisor on each day foundation.
• Maintains a log of tourists and appointments for simple reference every day.
• Ensures to look and act in knowledgeable and nice method with all guests and rating 90% or extra in random efficiency surveys carried out by the division head.

2. Correspondence and Data Administration : Guarantee to confidentially and precisely distribute, document or file correspondences, calls or queries always to make sure environment friendly traceability of all paperwork dealt with within the direct supervisor’s workplace.

• Ensures that paperwork for the division are distributed to the involved personnel on a well timed method every day.
• Ensures that paperwork for the direct supervisor are correctly screened / and arranged within the signature file on each day foundation.
• Data all distributed paperwork and monitor actions taken for correspondence that require reply every day.
• Advises the direct supervisor for any paperwork / issues that require instant consideration on each day foundation.
• Ensures to display and ahead permitted calls to the direct supervisor on each day foundation.
• Screens all paperwork coming in or leaving the division in compliance to the standard management system always.
• Ensures correct dissemination of mails to the division on each day foundation.
• Ensures that couriers / packages are delivered / obtained on well timed method

3. Making ready communication/research supplies : Guarantee to collate information or to arrange skilled studies, memos or displays as and when requested by the supervisor throughout the established time-frame with minimal errors

• Ensures to compile information, put together error free studies or collate information for consideration and presentation by supervisor as and when required throughout the set deadline.
• Prepares correct and well-presented correspondence on each day foundation.
• Ensures that required correspondence is submitted for signature / approval inside at some point from receipt of instruction.
• Submits all required studies on the time required.