Sub Award and Companions Capability Constructing Supervisor – HIGHLAND RESILIENCE ACTIVITY: ADDIS ABABA, ETHIOPIA

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Addis Ababa, Ethiopia
Mercy Corps Ethiopia

About Mercy Corps

Mercy Corps is powered by the idea that a greater world is feasible. To do that, we all know our groups do their finest work when they’re various, and each staff member feels that they belong. We welcome various backgrounds, views, and abilities in order that we could be stronger and have long run affect.

Program / Division Abstract

Mercy Corps has been current in Ethiopia since 2004 working to drive daring and transformative concepts, working intently with authorities, the personal sector and civil society actors to construct a extra resilient nation, making certain that applications are conscious of and influenced by contributors and stakeholders. Our imaginative and prescient is to boost the resilience of local weather and conflict-affected communities by means of market programs growth for improved livelihoods, entry to food, and secure and clear water to thrive within the face of crises. Our strategy focuses on the 4 consequence areas of: 1) Economically marginalized populations have improved and diversified livelihoods, earnings, and belongings; 2) Pastoralists, farmers, and households have entry to sustainably produced, secure, nutritious food; 3) Social cohesion and inclusive governance processes are in-built crisis-affected communities; and 4) Folks have equitable, sustained entry to wash water and sanitation for home and productive use. Presently we function within the regional states of Afar, Amhara, Gambella, Oromia, Somali, Sidama, Southern Ethiopia, Tigray and Addis Ababa metropolis administration working with a various base of donors that features United States Company for Worldwide Growth (USAID), European Union, GAC, Hilton Basis, United Nations (UN), JOA, Sweden, EKN, and different foundations.

The USAID-funded Highland Resilience Exercise (HRA) will contribute to the Productive Security Internet Program (PSNP) 5’s “Large Push” initiative and has the overarching aim of strengthening resilience amongst weak households in Ethiopia’s Highlands, leading to 120,000 PSNP households reaching the commencement threshold. HRA will assist these households in transferring above the commencement threshold and to the place they not require social safety internet programming for family food security and have the capabilities and belongings to face up to common and predictable shocks. The Exercise will obtain this aim by straight supporting households in rising their on-farm, off-farm, and employment incomes whereas facilitating enhancements out there programs required to extend demand for items and companies in PSNP communities. HRA is a five-year program that began throughout October 2023. The HRA encompasses thirty-six woredas throughout ten zones situated in six areas: Tigray, Amhara, Oromia, Sidaama, Southern, and Central Ethiopia. HRA’s subaward companions embody Mums for Mums, Mahibere Hiwot for Social Growth, Hundee – Oromo Grassroots Growth Initiative, Motion for Growth, and the Sidama Growth Affiliation.

Normal Place Abstract

Sub Award & Companions Capability Constructing Supervisor is chargeable for managing the programmatic, monetary, and operational facets of sub-awards issued underneath the HRA applications throughout Mercy Corps Ethiopia. S/he’ll facilitate the event, execution, and analysis of capacity-building initiatives for HRA subaward companions with craft a complete capability strengthening plan, setting clear capability targets and techniques. This position includes assessing and addressing gaps in technical, MEL, monetary, operational, compliance, advocacy, human resources, and different areas, with a give attention to standardizing organizational practices and programs for sustainable progress. Compliance with the donor laws and Mercy Corps inner insurance policies and procedures is a essential a part of the capability building course of and important to allow sub-grantees to develop sturdy programs that can assist in the supply of programmatic interventions. Below the route of Deputy chief of Celebration (DCOP), the Sub Award & Companions Capability Constructing Supervisor will set up annual milestones to gauge the readiness of HRA subaward companions to imagine program management roles, encompassing technical abilities, monetary programs, compliance procedures, and important tender abilities convening, advocacy, and affect. The supervisor will work intently with the HRA-Senior Finance Supervisor and HRA technical director, the Operations Staff, Finance Staff, Program Groups and MEL/CLA Director. As well as, the S/her will set up sturdy hyperlinks to our International Headquarters by means of common session with Mercy Corps’ compliance and legal departments in Portland (PDX).

Important Job Obligations

Sub Awards Administration:

• Take part within the growth of the general programmatic strategy and the strategy for the subawards program.

• Work intently with consortium-level subrecipient organizations to make sure they’re issuing, managing, and monitoring subawards in accordance with the HRA subaward handbook.

• Make sure that Companions are complying with the procedures in permitted HRA subawards handbook, and that the annexes are getting used as relevant.

• Replace the HRA subawards handbook as wanted with enter from MC HQ, help COP/DCOP with requesting USAID approval of any updates.

• Take part within the design of Request for Purposes (RFA) or Utility for Solicitation (APS), publication of RFAs/APS, issuing of RFA/APS packages to potential candidates, handle the administrative technique of receiving RFA/APS applicant and offering the candidates to the RFA/APS Overview Committee.

• Administer aggressive RFA/APS processes in accordance with the HRA subawards handbook, for every RFA/APS, clearly outlined and communicated steps for choosing, negotiating, and awarding subawards.

• Answerable for the overview of RFA/APS candidates’ budgets and finances narratives for completeness, value realism and compliance with RFA/APS finances necessities.

• Answerable for pre-award monetary overview and different due diligence of apparently profitable candidates.

• Coordinate collection of subaward settlement sort, draft subaward and negotiate subaward agreements with chosen subrecipients.

• Draft modifications to subawards, as wanted.

• Develop and conduct subrecipient monetary and compliance coaching workshops.

• Overview subrecipient monetary stories for correctness and completeness and make sure that stories are submitted on time.

• Develop subrecipient monitoring plans, conduct monetary monitoring of subrecipients and put together monetary monitoring go to stories.

• Observe up on all subaward compliance points and audits and doc resolutions.

• Create and replace/keep subaward playing cards and enter subaward expenditure stories in Navigator.

• Keep subaward recordsdata in accordance with the Subject Finance Guide.

• Course of subrecipient funds and reconcile subaward monetary monitoring to normal ledger stories.

• Answerable for subaward monetary close-outs, together with making certain that each one necessities of the subaward settlement have been met and that subaward funds have been correctly settled.

• Present compliance steerage and consultations to subrecipients on a demand-driven foundation.

Associate Capability Constructing

• Coordinate participatory organizational capability evaluation for sub awards/Exercise native implementing companions utilizing Mercy Corps’ Organizational Capability Index (OCI) software and utilizing OCI findings, assist companion organizations to create capability growth plans.

• In collaboration with different thematic technical leads, assist subawards with implementation of enchancment motion plans.

• Refine organizational development instruments and suggest finest approaches for companion capability growth primarily based on present Mercy Corps information and expertise.

• Develop and/or refine present CSO capacity-building curricula to suit native context and capability.

• Ship and/or oversee the supply of coaching to construct companion capability and technical competencies.

• Help peer-to-peer information sharing and peer mentorship alternatives, together with discipline website visits and studying occasions.

• Present technical steerage to develop/strengthen companion group’s administrative and monetary management programs and constructions.

•  Help the incorporation of conflict-sensitive and gender approaches into companions and their actions.

•  Compliance:

• Make sure that HRA is executed in alignment with the prime award settlement and the relevant USAID laws, staying abreast of modifications in regulatory atmosphere associated to donor/grant compliance; replace HRA procedures, as essential.

• Establish and talk compliance dangers related to program implementation. Work with program groups make sure that program actions are designed to be compliant, whereas facilitating the achievement of this system aims.

•  Overview HRA procurement and program transactions, contracts and different paperwork for compliance necessities and guarantee these necessities are met.

•  Put together prior approval, waiver, and different compliance requests to the donor. Help subrecipients, as wanted with subrecipient compliance requests to Mercy Corps.

• Put together and keep inner and donor compliance-related stories.

•  Affect & Illustration

• Establish, construct, and handle collaborative partnerships with consortium companions, sub-grantees, donors, native governments, and different stakeholders.

• Talk successfully to make sure total mission targets and donor obligations are met.

• Interface with the (donor) representatives to convey details about applications as applicable.

• Take part in sharing finest practices with NGOs and governmental businesses.

• Constantly reveal flexibility, resilience, and skill to take care of optimistic relationships and composure, even underneath troublesome circumstances.

• Keep excessive moral requirements and deal with individuals with respect and dignity.

• Reveal an consciousness of Their very own strengths and growth.

Safety

• Guarantee compliance with security procedures and insurance policies as decided by nation management.

• Proactively make sure that staff members function in a safe atmosphere and are conscious of insurance policies.

Organizational Studying 

• As a part of our dedication to organizational studying and in assist of our understanding that studying organizations are simpler, environment friendly, and related to the communities they serve, we count on all staff members to commit 5% of their time to studying actions that profit Mercy Corps in addition to themselves.

Accountability to Beneficiaries

• Mercy Corps staff members are anticipated to assist all efforts towards accountability, particularly

  to our beneficiaries and to worldwide requirements guiding worldwide reduction and growth work, whereas actively participating beneficiary communities as equal companions within the design, monitoring, and analysis of our discipline initiatives.

Supervisory Accountability: None 

Accountability

Studies: Deputy Chief of Celebration

Works Straight With: HRA Senior Finance supervisor, HRA Subaward specialist, HRA Technical Director Operations Division, Program supervisor of Companions, HRA regional program coordinators, HQ Compliance, and others

Information and Expertise

• BA diploma or equal in accounting, finance or social science, worldwide growth or different related fields. Grasp’s diploma is preferable.

• At the least 7 years of related discipline or management expertise of complicated, multi-dimensional programming together with administering small subawards in a global atmosphere.

• At the least 4 years’ expertise in grants management in addition to an understanding of USAID and laws required.

• An understanding of the standing of CSOs in Ethiopia and the challenges to strengthening the capacities of civil society is a bonus.

• Demonstrated expertise and talent with administrating solicitations for subawards, assessing potential subrecipients and the confirmed potential to supervise a staff that’s chargeable for monitoring subrecipients.

• Sturdy abilities and expertise working with donors to acquire approvals and waivers as essential for compliance with donor laws.

• Prior management expertise and robust organizational abilities.

• Superior computer abilities in MS Workplace applications, significantly Excel.

• Efficient verbal and written communication, multi-tasking, organizational and prioritization abilities.

• Wonderful oral and written English abilities required.

• Capability to work successfully with an ethnically various staff in a delicate atmosphere.

• Earlier expertise in insecure environments

Success Components

A profitable candidate ought to have expertise and experience main gender equality, variety and social inclusion efforts and translating GEDSI studying into adaptive programming. They need to even have a demonstrated potential to steer and talk successfully with staff members of various work types and cultures, comply with procedures, and meet deadlines with flexibility and creativity in planning and drawback fixing. They need to have a confirmed potential to be taught rapidly, multi-task, prioritize, take initiative, and be accountable for outcomes, perceive the bigger image whereas remaining centered on the main points, drawback fixing, work inside a fancy and delicate setting and to comply with legal guidelines and security protocols. Probably the most profitable Mercy Corps staff members have a powerful dedication to teamwork and accountability, thrive in evolving and altering environments and make efficient written and verbal communication a precedence in all conditions.

Dwelling /Environmental Situations:

The place will likely be primarily based in Addis Ababa, Ethiopia with common travels to the sector. This place requires as much as 50% of travel by air and highway to discipline workplaces in comparatively safe environments. 

Mercy Corps staff members signify the company each throughout and outdoors work hours when deployed in a discipline posting or on a go to/TDY to a discipline posting. Staff members are anticipated to conduct themselves in an expert method and respect native legal guidelines, customs and MC’s insurance policies, procedures, and values always and in all in-country venues.

Fostering a various and open office is a vital a part of Mercy Corps’ imaginative and prescient. Mercy Corps is an Equal Alternative Employer no matter background. We’re dedicated to creating an inclusive atmosphere.

Ongoing Studying

In assist of our perception that studying organizations are simpler, environment friendly, and related to the communities we serve, we empower all staff members to dedicate 5% of their time to studying actions that additional their private and/or skilled progress and growth.

Variety, Fairness & Inclusion

Attaining our mission begins with how we construct our staff and work collectively. By means of our dedication to enriching our group with individuals of various origins, beliefs, backgrounds, and methods of considering, we’re higher in a position to leverage the collective power of our groups and clear up the world’s most complicated challenges. We attempt for a tradition of belief and respect, the place everybody contributes their views and genuine selves, reaches their potential as people and groups, and collaborates to do one of the best work of their lives.

We acknowledge that diversity and inclusion is a journey, and we’re dedicated to studying, listening, and evolving to turn into extra various, equitable and inclusive than we’re at present.

Equal Employment Alternative

Mercy Corps is an equal alternative employer that doesn’t tolerate discrimination on any foundation. We actively hunt down various backgrounds, views, and abilities in order that we could be collectively stronger and have sustained world affect.

We’re dedicated to offering an atmosphere of respect and psychological safety the place equal employment alternatives can be found to all. We don’t interact in or tolerate discrimination on the idea of race, colour, gender identification, gender expression, faith, age, sexual orientation, nationwide or ethnic origin, incapacity (together with HIV/AIDS standing), marital standing, military veteran standing or every other protected group within the places the place we work.

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