USAID Challenge Administration Assistant

I.      GENERAL INFORMATION

1.     SOLICITATION NO.: 72066324R10013

2.     ISSUANCE DATE: 04/26/2024

3.     CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: 05/10/2024, no later than 5:00 p.m (EAT) (shut of enterprise).

4.     POINT OF CONTACTS:  James Cerwinski, Supervisory EXO and Fekadu Tamirate, HR Specialist, e-mail at addisusaidjobs@usaid.gov.

5.     POSITION TITLE:  USAID Challenge Administration Assistant

6.     MARKET VALUE:  $14,089 – $25,345 yearly i.e., equal to FSN – 08. In accordance with AIDAR Appendix J and the Native Compensation Plan of USAID/Ethiopia. Ultimate compensation might be negotiated throughout the listed market worth.  Wage might be paid in native forex on the alternate price in impact when the payroll is processed.

7.     PERIOD OF PERFORMANCE:  5 (5) years. The companies offered beneath this contract are anticipated to be of a unbroken nature by means of a sequence of sequential contracts, topic to continued want, passable efficiency, and the supply of funds. 

The anticipated interval of efficiency might be from 07/15/2024 – 07/14/2029.

8.     PLACE OF PERFORMANCE: US Embassy, Entoto Highway, Addis Ababa, with doable travel as said within the Assertion of Duties.

9.     ELIGIBLE OFFERORS:  Cooperating Nation Nationals (CCNs). “Cooperating nation nationwide” means a person who’s a cooperating nation citizen, or a non-cooperating nation citizen lawfully admitted for everlasting residence within the cooperating nation.

10.  SECURITY LEVEL REQUIRED: Services entry.

11.  STATEMENT OF DUTIES

1.     Basic Assertion of Function of the Contract

The essential perform of this place is to offer important administrative, program management and technical support essential to USAID/Ethiopia’s Workplace of Democracy and Governance (ODG) based mostly in Addis Ababa. Administrative features cowl important office management, submitting, travel and logistical assist for main assessments and occasions. The incumbent participates within the growth of DG program design, strategy growth, and annual reporting, and monitoring the workplace’s whole roughly $95,000,000 price range in coordination with the Program Workplace and the Workplace of Monetary Administration at USAID/Ethiopia. The incumbent will handle DG actions as an AOR/COR for actions with a variety in measurement from $500,000 to $3,000,000 and be the workplace’s monitoring and analysis level of contact. Additional, the incumbent assists the DG employees as wanted of their duties and obligations.

2.     Assertion of Duties to be Carried out

1.                   Present workplace and program management assist (55%):

a.       Price range management: The incumbent will observe and preserve the general, roughly $95,000,000 ODG price range with the Program Workplace and Workplace of Monetary Administration. S/he will even monitor undertaking price range ceilings, obligated quantities, mortgages, accrued expenditures, pipeline, and schedule of incremental funding.

b.       Program management: The incumbent will contribute to the event of DG program design, strategy growth, program management plans, portfolio critiques and annual report. Because the monitoring and analysis (M&E) level of contact, s/he’ll serve on the Mission’s M&E technical working group, advise ODG on sustaining an up to date PMP, and assist Program Administration Specialists in all points of M&E

c.       Challenge management: The incumbent will function an AOR/COR or as an alternate AOR/COR to watch undertaking implementation, preserve relationships with implementing companions, and supply assist as wanted. S/he will even handle the close-out of initiatives with the Workplace of Acquisition and Help. This may increasingly embrace the management of awards in measurement starting from $500,000 to $3,000,000.

2.                   Present administrative assist (30%):

a.       Put together/draft letters, memoranda and fax/cable communications.

b.       Keep appointment calendars.

c.       Keep a full vary of digital and arduous copy information referring to the actions and features of the DG Workplace.

d.       Present logistic preparations for area journeys, scheduling of conferences, and responding to inquiries from the general public, governmental and non-governmental organizations and diplomatic missions.

e.       Facilitate travel and different logistical preparations for DG Workplace and TDY employees members and consultants working in DG Workplace.

3.                   Symbolize the DG workplace at related conferences, workshops, seminars and briefings, together with with the Authorities of Ethiopia (to incorporate Zonal and Woreda Directors, and center management on the Ministerial degree) and Ethiopian civil society. Present Amharic-English and English-Amharic translations of quite a lot of paperwork in DG Workplace.     (15%)

The contractor is eligible for travel to the U.S., or to different areas overseas, for coaching, for momentary responsibility, or to take part within the “Overseas Service Nationwide” Fellowship Program, in accordance with USAID coverage.

3.     Supervisory Relationship

The incumbent will report back to the DG Chief, or Deputy Workplace Chief as designated by the

Chief and can seek the advice of with the remainder of the DG Workplace employees as wanted.

4.     Supervisory Controls

None

12.  PHYSICAL DEMANDS

The work requested doesn’t contain undue bodily calls for.

I.      MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a.     Training: B.A. in management, economics, and/or social sciences.

b.       Prior Expertise: Not less than 5 years progressive expertise in program management help features, Expertise in USAID desired. Data of growth programming phrases, democracy and governance programming, Ethiopian growth challenges, USAID packages and priorities.

c.     Language:  English and Amharic at Stage IV.

II.   EVALUATION AND SELECTION FACTORS

The Authorities could award a contract with out discussions with candidates in accordance with FAR 52.215-1.  The CO reserves the suitable at any level within the analysis course of to ascertain a aggressive vary of candidates with whom negotiations might be carried out pursuant to FAR 15.306(c).  In accordance with FAR 52.215-1, if the CO determines that the variety of presents that might in any other case be within the aggressive vary exceeds the quantity at which an environment friendly competitors will be carried out, the CO could restrict the variety of candidates within the aggressive vary to the best quantity that can allow an environment friendly competitors among the many most extremely rated presents.  The FAR provisions referenced above can be found at https://www.acquisition.gov/browse/index/far.

Ranking elements are used to find out the aggressive rating of certified candidates compared to different candidates. Candidates should display the ranking elements outlined beneath inside their resume, as they’re evaluated strictly by the knowledge offered. The ranking elements are as follows:

EVALUATION FACTORS

EDUCATION (10 factors):  Factors might be given for (1) education above the minimal degree and/or (2) specialised education pertinent to the place. and/or (3) specialised coaching pertinent to the place.

WORK EXPERIENCE (15 factors): Factors might be given for (1) expertise above the minimal ranges required, (2) specialised expertise pertinent to the place, (3) expertise in pertinent growth help actions, (4) expertise in growth organizations which are massive and/or worldwide.

KNOWLEDGE (15 factors): Show sound information of workplace apply, together with price range monitoring and submitting methods, and will be capable of preserve the excessive degree of confidentiality required by the place. Should display information in democracy, rights and governance ideas and practices. Potential to grasp primary growth terminology and information of USAID administrative and technical necessities.

SKILLS AND ABILITIES (10 factors): Show primary monetary management, project management and M&E expertise. Will need to have robust computer expertise together with Phrase, Excel, and PowerPoint. Glorious oral and written communication and interpersonal expertise are important. Needs to be a self-starter with robust organizational expertise.

INTERVIEW PERFORMANCE (35 factors)

WRITTEN TEST  (15 factors)

BASIS OF RATING: Candidates who meet the Minimal {Qualifications} might be evaluated in accordance with the Analysis and Choice Components.

Candidates ought to handle these elements within the provide bundle, describing particularly and precisely what expertise, coaching, education and/or awards they’ve acquired because it pertains to the elements. Failure to deal with the Analysis and Choice Components could end in not receiving credit score for all pertinent expertise, education, coaching and/or awards.

The highest-ranking candidates could also be chosen for an interview and writing take a look at. Interviews could also be carried out both in individual or by phone/video name at USAID’s discretion.

Ultimate TEC suggestions for the candidates might be based mostly on the preliminary analysis of the functions, interview efficiency, and written take a look at. USAID/Ethiopia won’t pay for any bills related to interviews.

Passable Skilled Reference Checks – Cross/Fail (no factors assigned). Reference checks might be carried out just for the first-ranked candidate.  Please be suggested that references could also be obtained independently from different sources along with those offered by an offeror. If a candidate doesn’t want USAID to contact a present employer for a reference examine, this ought to be said within the candidate’s cowl letter, and USAID won’t contact these references with out contacting the candidate.

 I.      SUBMITTING AN OFFER

Eligible Offerors are required to finish and submit:

1. The provide type DS-174 (Utility for U.S. Federal employment) which will be discovered within the U.S. embassy web site ; or .
2. A resume in English
3. Letter of utility (cowl letter) that describes your expertise with the analysis standards (Part III: Analysis and Choice Components), and
4. Contact data for at least three and a most of 5 references, together with no less than two references with direct information of the offeror’s previous efficiency.

Additional Steerage:

To make sure consideration of presents for the supposed place, offerors should prominently reference the Solicitation Quantity within the provide submission.

Utility should be submitted ONLY by way of addisusaidjobs@usaid.gov and the e-mail topic should say– solicitation 72066324R10013, Challenge Administration Assistant. Be sure you embrace your title and the solicitation quantity on the high of every web page.

Please don’t submit multiple utility; and

The appliance should be submitted earlier than or on the cut-off date at native Ethiopia time 5 p.m. (Native Ethiopia, Addis Ababa Time, or EAT).  Late and incomplete functions won’t be thought-about.

II.   LIST OF REQUIRED FORMS PRIOR TO AWARD

The Contracting Candidates will present directions about the best way to full and submit the next varieties after an offeror is chosen for the contract award:

1.     Medical Historical past and Examination Type (Division of State Types)

2.     Questionnaire for Non-Delicate Positions (SF-85)

3.     Fingerprint Card (FD-258)

III. BENEFITS AND ALLOWANCES

As a matter of coverage, and as applicable, a PSC is often licensed the next advantages and allowances:

1.     BENEFITS:

Group life insurance, medical protection, annual go away and sick go away.

2.     ALLOWANCES (as relevant):

Meal allowance and miscellaneous profit allowance.

IV. TAXES

Cooperating Nation Nationals are anticipated to adjust to all related Ethiopian legal guidelines and rules.

V.    USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID rules and insurance policies governing CCN awards can be found at these sources:

1.     USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Nation Nationwide and with a Third Nation Nationwide for Private Providers Overseas,” together with contract clause “Basic Provisions,” out there at https://www.usaid.gov/websites/default/information/paperwork/1868/aidar_0.pdf

2.     Contract Cowl Web page type AID 309-1 out there at https://www.usaid.gov/varieties.  Pricing by line merchandise is to be decided upon contract award as described beneath:

LINE ITEMS

3.     Acquisition & Help Coverage Directives/Contract Info Bulletins (AAPDs/CIBs) for Private Providers Contracts with People out there at http://www.usaid.gov/work-usaid/aapds-cibs

4.     Moral Conduct.  By the acceptance of a USAID private companies contract as a person, the contractor might be acknowledging receipt of the “Requirements of Moral Conduct for Staff of the Govt Department,” out there from the U.S. Workplace of Authorities Ethics, in accordance with Basic Provision 2 and 5 CFR 2635.  See https://www.oge.gov/net/oge.nsf/OGEpercent20Regulations.

5.     PSC Ombudsman
The PSC Ombudsman serves as a useful resource for any Private Providers Contractor who has entered right into a contract with america Company for Worldwide Improvement and is obtainable to offer readability on their particular contract with the company. Please go to our web page for extra data: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

The PSC Ombudsman could also be contacted by way of: PSCOmbudsman@usaid.gov.

6. FAR Provisions Integrated by Reference

52.304-27

PROHIBITION ON A BYTEDANCE COVERED APPLICATION

JUN 2023

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission in Ethiopia supplies equal alternative and honest and equitable therapy in employment to all individuals with out regard to race, colour, faith, intercourse, nationwide origin, age, incapacity, political affiliation, marital standing, or sexual orientation. USAID/Ethiopia additionally strives to realize equal employment alternative in all personnel operations.

The EEO grievance process is obtainable to people who imagine they’ve been denied equal alternative based mostly upon marital standing or political affiliation. People with such complaints ought to avail themselves of the suitable grievance procedures, treatments for prohibited personnel practices, and/or courts for aid.