USAID Mission Administration Assistant

I.      GENERAL INFORMATION

1.     SOLICITATION NO.: 72066324R10013

2.     ISSUANCE DATE: 04/26/2024

3.     CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: 05/10/2024, no later than 5:00 p.m (EAT) (shut of enterprise).

4.     POINT OF CONTACTS:  James Cerwinski, Supervisory EXO and Fekadu Tamirate, HR Specialist, e-mail at addisusaidjobs@usaid.gov.

5.     POSITION TITLE:  USAID Mission Administration Assistant

6.     MARKET VALUE:  $14,089 – $25,345 yearly i.e., equal to FSN – 08. In accordance with AIDAR Appendix J and the Native Compensation Plan of USAID/Ethiopia. Closing compensation can be negotiated inside the listed market worth.  Wage can be paid in native forex on the change fee in impact when the payroll is processed.

7.     PERIOD OF PERFORMANCE:  5 (5) years. The companies offered beneath this contract are anticipated to be of a seamless nature via a sequence of sequential contracts, topic to continued want, passable efficiency, and the provision of funds. 

The anticipated interval of efficiency can be from 07/15/2024 – 07/14/2029.

8.     PLACE OF PERFORMANCE: US Embassy, Entoto Highway, Addis Ababa, with doable travel as said within the Assertion of Duties.

9.     ELIGIBLE OFFERORS:  Cooperating Nation Nationals (CCNs). “Cooperating nation nationwide” means a person who’s a cooperating nation citizen, or a non-cooperating nation citizen lawfully admitted for everlasting residence within the cooperating nation.

10.  SECURITY LEVEL REQUIRED: Services entry.

11.  STATEMENT OF DUTIES

1.     Common Assertion of Function of the Contract

The fundamental operate of this place is to supply important administrative, program management and technical support essential to USAID/Ethiopia’s Workplace of Democracy and Governance (ODG) primarily based in Addis Ababa. Administrative features cowl important office management, submitting, travel and logistical assist for main assessments and occasions. The incumbent participates within the growth of DG program design, strategy growth, and annual reporting, and monitoring the workplace’s complete roughly $95,000,000 funds in coordination with the Program Workplace and the Workplace of Monetary Administration at USAID/Ethiopia. The incumbent will handle DG actions as an AOR/COR for actions with a spread in measurement from $500,000 to $3,000,000 and be the workplace’s monitoring and analysis level of contact. Additional, the incumbent assists the DG workers as wanted of their duties and tasks.

2.     Assertion of Duties to be Carried out

1.                   Present workplace and program management assist (55%):

a.       Funds management: The incumbent will observe and preserve the general, roughly $95,000,000 ODG funds with the Program Workplace and Workplace of Monetary Administration. S/he will even monitor undertaking funds ceilings, obligated quantities, mortgages, accrued expenditures, pipeline, and schedule of incremental funding.

b.       Program management: The incumbent will contribute to the event of DG program design, strategy growth, program management plans, portfolio critiques and annual report. Because the monitoring and analysis (M&E) level of contact, s/he’ll serve on the Mission’s M&E technical working group, advise ODG on sustaining an up to date PMP, and assist Program Administration Specialists in all facets of M&E

c.       Mission management: The incumbent will function an AOR/COR or as an alternate AOR/COR to watch undertaking implementation, preserve relationships with implementing companions, and supply assist as wanted. S/he will even handle the close-out of tasks with the Workplace of Acquisition and Help. This may increasingly embody the management of awards in measurement starting from $500,000 to $3,000,000.

2.                   Present administrative assist (30%):

a.       Put together/draft letters, memoranda and fax/cable communications.

b.       Keep appointment calendars.

c.       Keep a full vary of digital and onerous copy recordsdata referring to the actions and features of the DG Workplace.

d.       Present logistic preparations for discipline journeys, scheduling of conferences, and responding to inquiries from the general public, governmental and non-governmental organizations and diplomatic missions.

e.       Facilitate travel and different logistical preparations for DG Workplace and TDY workers members and consultants working in DG Workplace.

3.                   Symbolize the DG workplace at related conferences, workshops, seminars and briefings, together with with the Authorities of Ethiopia (to incorporate Zonal and Woreda Directors, and center management on the Ministerial stage) and Ethiopian civil society. Present Amharic-English and English-Amharic translations of a wide range of paperwork in DG Workplace.     (15%)

The contractor is eligible for travel to the U.S., or to different places overseas, for coaching, for short-term obligation, or to take part within the “International Service Nationwide” Fellowship Program, in accordance with USAID coverage.

3.     Supervisory Relationship

The incumbent will report back to the DG Chief, or Deputy Workplace Chief as designated by the

Chief and can seek the advice of with the remainder of the DG Workplace workers as wanted.

4.     Supervisory Controls

None

12.  PHYSICAL DEMANDS

The work requested doesn’t contain undue bodily calls for.

I.      MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a.     Schooling: B.A. in management, economics, and/or social sciences.

b.       Prior Expertise: A minimum of 5 years progressive expertise in program management help features, Expertise in USAID desired. Data of growth programming phrases, democracy and governance programming, Ethiopian growth challenges, USAID packages and priorities.

c.     Language:  English and Amharic at Stage IV.

II.   EVALUATION AND SELECTION FACTORS

The Authorities could award a contract with out discussions with candidates in accordance with FAR 52.215-1.  The CO reserves the suitable at any level within the analysis course of to determine a aggressive vary of candidates with whom negotiations can be performed pursuant to FAR 15.306(c).  In accordance with FAR 52.215-1, if the CO determines that the variety of gives that may in any other case be within the aggressive vary exceeds the quantity at which an environment friendly competitors could be performed, the CO could restrict the variety of candidates within the aggressive vary to the best quantity that may allow an environment friendly competitors among the many most extremely rated gives.  The FAR provisions referenced above can be found at https://www.acquisition.gov/browse/index/far.

Ranking components are used to find out the aggressive rating of certified candidates compared to different candidates. Candidates should show the score components outlined beneath inside their resume, as they’re evaluated strictly by the data offered. The score components are as follows:

EVALUATION FACTORS

EDUCATION (10 factors):  Factors can be given for (1) education above the minimal stage and/or (2) specialised education pertinent to the place. and/or (3) specialised coaching pertinent to the place.

WORK EXPERIENCE (15 factors): Factors can be given for (1) expertise above the minimal ranges required, (2) specialised expertise pertinent to the place, (3) expertise in pertinent growth help actions, (4) expertise in growth organizations which might be giant and/or worldwide.

KNOWLEDGE (15 factors): Show sound information of workplace apply, together with funds monitoring and submitting programs, and will have the ability to preserve the excessive stage of confidentiality required by the place. Should show information in democracy, rights and governance ideas and practices. Potential to grasp primary growth terminology and information of USAID administrative and technical necessities.

SKILLS AND ABILITIES (10 factors): Show primary monetary management, project management and M&E expertise. Will need to have robust computer expertise together with Phrase, Excel, and PowerPoint. Glorious oral and written communication and interpersonal expertise are important. Ought to be a self-starter with robust organizational expertise.

INTERVIEW PERFORMANCE (35 factors)

WRITTEN TEST  (15 factors)

BASIS OF RATING: Candidates who meet the Minimal {Qualifications} can be evaluated in accordance with the Analysis and Choice Elements.

Candidates ought to handle these components within the provide bundle, describing particularly and precisely what expertise, coaching, education and/or awards they’ve acquired because it pertains to the components. Failure to handle the Analysis and Choice Elements could end in not receiving credit score for all pertinent expertise, education, coaching and/or awards.

The highest-ranking candidates could also be chosen for an interview and writing check. Interviews could also be performed both in individual or by phone/video name at USAID’s discretion.

Closing TEC suggestions for the candidates can be primarily based on the preliminary analysis of the purposes, interview efficiency, and written check. USAID/Ethiopia won’t pay for any bills related to interviews.

Passable Skilled Reference Checks – Move/Fail (no factors assigned). Reference checks can be performed just for the first-ranked candidate.  Please be suggested that references could also be obtained independently from different sources along with those offered by an offeror. If a candidate doesn’t want USAID to contact a present employer for a reference test, this needs to be said within the candidate’s cowl letter, and USAID won’t contact these references with out contacting the candidate.

 I.      SUBMITTING AN OFFER

Eligible Offerors are required to finish and submit:

1. The provide type DS-174 (Utility for U.S. Federal employment) which could be discovered within the U.S. embassy web site ; or .
2. A resume in English
3. Letter of software (cowl letter) that describes your expertise with the analysis standards (Part III: Analysis and Choice Elements), and
4. Contact info for at least three and a most of 5 references, together with a minimum of two references with direct information of the offeror’s previous efficiency.

Additional Steerage:

To make sure consideration of gives for the meant place, offerors should prominently reference the Solicitation Quantity within the provide submission.

Utility have to be submitted ONLY by way of addisusaidjobs@usaid.gov and the e-mail topic should say– solicitation 72066324R10013, Mission Administration Assistant. You’ll want to embody your title and the solicitation quantity on the high of every web page.

Please don’t submit a couple of software; and

The appliance have to be submitted earlier than or on the deadline at native Ethiopia time 5 p.m. (Native Ethiopia, Addis Ababa Time, or EAT).  Late and incomplete purposes won’t be thought of.

II.   LIST OF REQUIRED FORMS PRIOR TO AWARD

The Contracting Candidates will present directions about full and submit the next varieties after an offeror is chosen for the contract award:

1.     Medical Historical past and Examination Type (Division of State Kinds)

2.     Questionnaire for Non-Delicate Positions (SF-85)

3.     Fingerprint Card (FD-258)

III. BENEFITS AND ALLOWANCES

As a matter of coverage, and as acceptable, a PSC is often approved the next advantages and allowances:

1.     BENEFITS:

Group life insurance, medical protection, annual depart and sick depart.

2.     ALLOWANCES (as relevant):

Meal allowance and miscellaneous profit allowance.

IV. TAXES

Cooperating Nation Nationals are anticipated to adjust to all related Ethiopian legal guidelines and rules.

V.    USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID rules and insurance policies governing CCN awards can be found at these sources:

1.     USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Nation Nationwide and with a Third Nation Nationwide for Private Providers Overseas,” together with contract clause “Common Provisions,” accessible at https://www.usaid.gov/websites/default/recordsdata/paperwork/1868/aidar_0.pdf

2.     Contract Cowl Web page type AID 309-1 accessible at https://www.usaid.gov/varieties.  Pricing by line merchandise is to be decided upon contract award as described beneath:

LINE ITEMS

3.     Acquisition & Help Coverage Directives/Contract Data Bulletins (AAPDs/CIBs) for Private Providers Contracts with People accessible at http://www.usaid.gov/work-usaid/aapds-cibs

4.     Moral Conduct.  By the acceptance of a USAID private companies contract as a person, the contractor can be acknowledging receipt of the “Requirements of Moral Conduct for Workers of the Government Department,” accessible from the U.S. Workplace of Authorities Ethics, in accordance with Common Provision 2 and 5 CFR 2635.  See https://www.oge.gov/internet/oge.nsf/OGEpercent20Regulations.

5.     PSC Ombudsman
The PSC Ombudsman serves as a useful resource for any Private Providers Contractor who has entered right into a contract with the US Company for Worldwide Growth and is offered to supply readability on their particular contract with the company. Please go to our web page for added info: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

The PSC Ombudsman could also be contacted by way of: PSCOmbudsman@usaid.gov.

6. FAR Provisions Included by Reference

52.304-27

PROHIBITION ON A BYTEDANCE COVERED APPLICATION

JUN 2023

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission in Ethiopia offers equal alternative and truthful and equitable therapy in employment to all individuals with out regard to race, shade, faith, intercourse, nationwide origin, age, incapacity, political affiliation, marital standing, or sexual orientation. USAID/Ethiopia additionally strives to realize equal employment alternative in all personnel operations.

The EEO criticism process is offered to people who imagine they’ve been denied equal alternative primarily based upon marital standing or political affiliation. People with such complaints ought to avail themselves of the suitable grievance procedures, treatments for prohibited personnel practices, and/or courts for reduction.