USAID Undertaking Administration Assistant

I.      GENERAL INFORMATION

1.     SOLICITATION NO.: 72066324R10013

2.     ISSUANCE DATE: 04/26/2024

3.     CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: 05/10/2024, no later than 5:00 p.m (EAT) (shut of enterprise).

4.     POINT OF CONTACTS:  James Cerwinski, Supervisory EXO and Fekadu Tamirate, HR Specialist, e-mail at addisusaidjobs@usaid.gov.

5.     POSITION TITLE:  USAID Undertaking Administration Assistant

6.     MARKET VALUE:  $14,089 – $25,345 yearly i.e., equal to FSN – 08. In accordance with AIDAR Appendix J and the Native Compensation Plan of USAID/Ethiopia. Closing compensation will likely be negotiated inside the listed market worth.  Wage will likely be paid in native foreign money on the change price in impact when the payroll is processed.

7.     PERIOD OF PERFORMANCE:  5 (5) years. The providers supplied below this contract are anticipated to be of a seamless nature by a collection of sequential contracts, topic to continued want, passable efficiency, and the provision of funds. 

The anticipated interval of efficiency will likely be from 07/15/2024 – 07/14/2029.

8.     PLACE OF PERFORMANCE: US Embassy, Entoto Highway, Addis Ababa, with doable travel as acknowledged within the Assertion of Duties.

9.     ELIGIBLE OFFERORS:  Cooperating Nation Nationals (CCNs). “Cooperating nation nationwide” means a person who’s a cooperating nation citizen, or a non-cooperating nation citizen lawfully admitted for everlasting residence within the cooperating nation.

10.  SECURITY LEVEL REQUIRED: Amenities entry.

11.  STATEMENT OF DUTIES

1.     Normal Assertion of Goal of the Contract

The fundamental operate of this place is to offer important administrative, program management and technical support essential to USAID/Ethiopia’s Workplace of Democracy and Governance (ODG) based mostly in Addis Ababa. Administrative features cowl important office management, submitting, travel and logistical assist for main assessments and occasions. The incumbent participates within the growth of DG program design, strategy growth, and annual reporting, and monitoring the workplace’s total roughly $95,000,000 funds in coordination with the Program Workplace and the Workplace of Monetary Administration at USAID/Ethiopia. The incumbent will handle DG actions as an AOR/COR for actions with a spread in measurement from $500,000 to $3,000,000 and be the workplace’s monitoring and analysis level of contact. Additional, the incumbent assists the DG workers as wanted of their duties and duties.

2.     Assertion of Duties to be Carried out

1.                   Present workplace and program management assist (55%):

a.       Price range management: The incumbent will observe and keep the general, roughly $95,000,000 ODG funds with the Program Workplace and Workplace of Monetary Administration. S/he will even monitor undertaking funds ceilings, obligated quantities, mortgages, accrued expenditures, pipeline, and schedule of incremental funding.

b.       Program management: The incumbent will contribute to the event of DG program design, strategy growth, program management plans, portfolio opinions and annual report. Because the monitoring and analysis (M&E) level of contact, s/he’ll serve on the Mission’s M&E technical working group, advise ODG on sustaining an up to date PMP, and assist Program Administration Specialists in all features of M&E

c.       Undertaking management: The incumbent will function an AOR/COR or as an alternate AOR/COR to watch undertaking implementation, keep relationships with implementing companions, and supply assist as wanted. S/he will even handle the close-out of initiatives with the Workplace of Acquisition and Help. This may increasingly embrace the management of awards in measurement starting from $500,000 to $3,000,000.

2.                   Present administrative assist (30%):

a.       Put together/draft letters, memoranda and fax/cable communications.

b.       Keep appointment calendars.

c.       Keep a full vary of digital and onerous copy information regarding the actions and features of the DG Workplace.

d.       Present logistic preparations for subject journeys, scheduling of conferences, and responding to inquiries from the general public, governmental and non-governmental organizations and diplomatic missions.

e.       Facilitate travel and different logistical preparations for DG Workplace and TDY workers members and consultants working in DG Workplace.

3.                   Characterize the DG workplace at related conferences, workshops, seminars and briefings, together with with the Authorities of Ethiopia (to incorporate Zonal and Woreda Directors, and center management on the Ministerial degree) and Ethiopian civil society. Present Amharic-English and English-Amharic translations of quite a lot of paperwork in DG Workplace.     (15%)

The contractor is eligible for travel to the U.S., or to different places overseas, for coaching, for short-term obligation, or to take part within the “Overseas Service Nationwide” Fellowship Program, in accordance with USAID coverage.

3.     Supervisory Relationship

The incumbent will report back to the DG Chief, or Deputy Workplace Chief as designated by the

Chief and can seek the advice of with the remainder of the DG Workplace workers as wanted.

4.     Supervisory Controls

None

12.  PHYSICAL DEMANDS

The work requested doesn’t contain undue bodily calls for.

I.      MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a.     Training: B.A. in management, economics, and/or social sciences.

b.       Prior Expertise: Not less than 5 years progressive expertise in program management help features, Expertise in USAID desired. Data of growth programming phrases, democracy and governance programming, Ethiopian growth challenges, USAID applications and priorities.

c.     Language:  English and Amharic at Stage IV.

II.   EVALUATION AND SELECTION FACTORS

The Authorities could award a contract with out discussions with candidates in accordance with FAR 52.215-1.  The CO reserves the proper at any level within the analysis course of to determine a aggressive vary of candidates with whom negotiations will likely be performed pursuant to FAR 15.306(c).  In accordance with FAR 52.215-1, if the CO determines that the variety of gives that may in any other case be within the aggressive vary exceeds the quantity at which an environment friendly competitors may be performed, the CO could restrict the variety of candidates within the aggressive vary to the best quantity that can allow an environment friendly competitors among the many most extremely rated gives.  The FAR provisions referenced above can be found at https://www.acquisition.gov/browse/index/far.

Ranking elements are used to find out the aggressive rating of certified candidates compared to different candidates. Candidates should exhibit the ranking elements outlined under inside their resume, as they’re evaluated strictly by the knowledge supplied. The ranking elements are as follows:

EVALUATION FACTORS

EDUCATION (10 factors):  Factors will likely be given for (1) education above the minimal degree and/or (2) specialised education pertinent to the place. and/or (3) specialised coaching pertinent to the place.

WORK EXPERIENCE (15 factors): Factors will likely be given for (1) expertise above the minimal ranges required, (2) specialised expertise pertinent to the place, (3) expertise in pertinent growth help actions, (4) expertise in growth organizations which can be massive and/or worldwide.

KNOWLEDGE (15 factors): Display sound information of workplace observe, together with funds monitoring and submitting techniques, and will be capable to keep the excessive degree of confidentiality required by the place. Should exhibit information in democracy, rights and governance ideas and practices. Capacity to grasp fundamental growth terminology and information of USAID administrative and technical necessities.

SKILLS AND ABILITIES (10 factors): Display fundamental monetary management, project management and M&E expertise. Should have robust computer expertise together with Phrase, Excel, and PowerPoint. Wonderful oral and written communication and interpersonal expertise are important. Ought to be a self-starter with robust organizational expertise.

INTERVIEW PERFORMANCE (35 factors)

WRITTEN TEST  (15 factors)

BASIS OF RATING: Candidates who meet the Minimal {Qualifications} will likely be evaluated in accordance with the Analysis and Choice Elements.

Candidates ought to tackle these elements within the supply bundle, describing particularly and precisely what expertise, coaching, education and/or awards they’ve acquired because it pertains to the elements. Failure to deal with the Analysis and Choice Elements could lead to not receiving credit score for all pertinent expertise, education, coaching and/or awards.

The highest-ranking candidates could also be chosen for an interview and writing check. Interviews could also be performed both in individual or by phone/video name at USAID’s discretion.

Closing TEC suggestions for the candidates will likely be based mostly on the preliminary analysis of the functions, interview efficiency, and written check. USAID/Ethiopia won’t pay for any bills related to interviews.

Passable Skilled Reference Checks – Cross/Fail (no factors assigned). Reference checks will likely be performed just for the first-ranked candidate.  Please be suggested that references could also be obtained independently from different sources along with those supplied by an offeror. If a candidate doesn’t want USAID to contact a present employer for a reference examine, this needs to be acknowledged within the candidate’s cowl letter, and USAID won’t contact these references with out contacting the candidate.

 I.      SUBMITTING AN OFFER

Eligible Offerors are required to finish and submit:

1. The supply kind DS-174 (Utility for U.S. Federal employment) which may be discovered within the U.S. embassy web site ; or .
2. A resume in English
3. Letter of utility (cowl letter) that describes your expertise with the analysis standards (Part III: Analysis and Choice Elements), and
4. Contact data for at least three and a most of 5 references, together with at the least two references with direct information of the offeror’s previous efficiency.

Additional Steerage:

To make sure consideration of gives for the meant place, offerors should prominently reference the Solicitation Quantity within the supply submission.

Utility have to be submitted ONLY by way of addisusaidjobs@usaid.gov and the e-mail topic should say– solicitation 72066324R10013, Undertaking Administration Assistant. Be sure you embrace your identify and the solicitation quantity on the prime of every web page.

Please don’t submit multiple utility; and

The applying have to be submitted earlier than or on the deadline at native Ethiopia time 5 p.m. (Native Ethiopia, Addis Ababa Time, or EAT).  Late and incomplete functions won’t be thought-about.

II.   LIST OF REQUIRED FORMS PRIOR TO AWARD

The Contracting Candidates will present directions about how one can full and submit the next kinds after an offeror is chosen for the contract award:

1.     Medical Historical past and Examination Type (Division of State Varieties)

2.     Questionnaire for Non-Delicate Positions (SF-85)

3.     Fingerprint Card (FD-258)

III. BENEFITS AND ALLOWANCES

As a matter of coverage, and as applicable, a PSC is often licensed the next advantages and allowances:

1.     BENEFITS:

Group life insurance, medical protection, annual depart and sick depart.

2.     ALLOWANCES (as relevant):

Meal allowance and miscellaneous profit allowance.

IV. TAXES

Cooperating Nation Nationals are anticipated to adjust to all related Ethiopian legal guidelines and laws.

V.    USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID laws and insurance policies governing CCN awards can be found at these sources:

1.     USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Nation Nationwide and with a Third Nation Nationwide for Private Companies Overseas,” together with contract clause “Normal Provisions,” accessible at https://www.usaid.gov/websites/default/information/paperwork/1868/aidar_0.pdf

2.     Contract Cowl Web page kind AID 309-1 accessible at https://www.usaid.gov/kinds.  Pricing by line merchandise is to be decided upon contract award as described under:

LINE ITEMS

3.     Acquisition & Help Coverage Directives/Contract Info Bulletins (AAPDs/CIBs) for Private Companies Contracts with People accessible at http://www.usaid.gov/work-usaid/aapds-cibs

4.     Moral Conduct.  By the acceptance of a USAID private providers contract as a person, the contractor will likely be acknowledging receipt of the “Requirements of Moral Conduct for Workers of the Government Department,” accessible from the U.S. Workplace of Authorities Ethics, in accordance with Normal Provision 2 and 5 CFR 2635.  See https://www.oge.gov/internet/oge.nsf/OGEpercent20Regulations.

5.     PSC Ombudsman
The PSC Ombudsman serves as a useful resource for any Private Companies Contractor who has entered right into a contract with america Company for Worldwide Growth and is accessible to offer readability on their particular contract with the company. Please go to our web page for extra data: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

The PSC Ombudsman could also be contacted by way of: PSCOmbudsman@usaid.gov.

6. FAR Provisions Included by Reference

52.304-27

PROHIBITION ON A BYTEDANCE COVERED APPLICATION

JUN 2023

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission in Ethiopia gives equal alternative and truthful and equitable remedy in employment to all individuals with out regard to race, shade, faith, intercourse, nationwide origin, age, incapacity, political affiliation, marital standing, or sexual orientation. USAID/Ethiopia additionally strives to attain equal employment alternative in all personnel operations.

The EEO grievance process is accessible to people who consider they’ve been denied equal alternative based mostly upon marital standing or political affiliation. People with such complaints ought to avail themselves of the suitable grievance procedures, cures for prohibited personnel practices, and/or courts for aid.